IT Project Management Office; PMO Consultant

Capio Group is looking for an experienced IT Project Management Office (PMO) Consultant!

Full‑time employee – Sacramento

Salary: $140,000 – $150,000

Capio Group is a California‑based Information Technology Consulting firm serving the public sector since 2010. We assist the Government in delivering large, complex systems and solutions. Capio Group is a small, but quickly growing firm that mixes good ideas, with great people, to achieve extraordinary results for our clients. We offer the salary and benefits of the bigger companies, with the added bonus of a flexible workplace and a great work‑life balance.

Capio Group is looking for an experienced Information Technology (IT) Project Management Office (PMO) Consultant to manage projects as assigned and lead the effort to transform PMO into an AI‑enabled, Shared Services model designed to support PMs and customers at scale.

• Manage assigned project
• Lead all PMP‑aligned project management processes including initiation (project readiness), detailed planning, resource coordination, risk management, communications, execution monitoring, and project closing activities per client’s phase gates and controls
• Develop and maintain key project artifacts required by the client such as Business Cases, Stakeholder Lists, Communication Plans, Project Charters, Risk Registers, Project Schedules with defined milestones, Benefit Realization Plans, and Status Reports
• Facilitate formal phase gate reviews and authorizations (Initiation → Planning → Execution → Closing), ensuring all project deliverables meet client‑specified inputs, outputs, and approval requirements per each phase in the Enterprise Project Process
• Work closely with Business Unit Planning Coordinators (BUPC), Business Planning Analysts (BPA), Project Sponsors, Execution Sponsors, and other key stakeholders to confirm funding, resource availability, and alignment with enterprise priorities
• Monitor and control project scope, schedule, cost, and risks, initiating Change Requests as necessary in accordance with client approval thresholds
• Provide regular and ad‑hoc status updates using client systems of record (Service Now PPM, SAP BPC, and Power
  
  BI dashboards) to ensure enterprise‑wide visibility and facilitate governance
• Lead project closeout activities including lessons learned documentation and benefit realization follow‑up in coordination with client Closing and Benefits Realization processes
• Ensure adherence to client ethical standards, delegated approval authorities, and reporting requirements throughout project life cycles
• PMO Transformation & Portfolio Governance
• Optimize the PMO operating model (scope, roles, RACI, services catalog)
• Optimize Project Intake & Onboarding function (triage, prioritization, gating, templates, playbooks)
• Assess and optimize / transform standard delivery frameworks (predictable stage gates, controls, reporting cadence)
• Assess and optimize / transform portfolio prioritization & value management (OKRs, business case templates, benefits realization)
• Launch AI‑augmented PMO workflows (status automation, risk sensing, resource forecasting)
• BRM Integration
• Optimize BRM operating rhythm to front‑load demand shaping with PMO
• Co‑create joint cadence (quarterly planning, intake councils, opportunity assessments)
• Define shared KPIs (idea‑to‑approval SLA, demand conversion rate, strategic alignment)
• Introduce playbooks for ideation → discovery → business case → delivery transition
• Enterprise Architecture Office Setup
• Partner with EA Consultant to define EA mandate, processes, and artifacts (principles, standards, roadmaps)
• Integrate EA checkpoints in intake, solution reviews, and stage gates
• Create architecture governance (Design Authority, tech standards lifecycle)
• Map capability‑based planning to portfolio prioritization and BRM engagements
• Data, AI, and Financial Controls
• Deploy PMO data model & dashboards (portfolio health, delivery KPIs, capacity). Embed a Finance & Budget Analyst role for Cap Ex/OpEx tracking, forecast vs. actuals, and benefits tracking
• Operationalize AI tooling (Copilot for M365, Power Automate, Power BI) for automated reporting, risk identification, and document…