Medical Records Specialist

Overview

Description

Pulmonary Medicine Associates (PMA) has been treating patients in the greater Sacramento area for over 50 years and is a unique and exciting place to work. With specialties that include critical care, infectious disease, palliative care, pulmonology, pediatric pulmonology, sleep medicine, and travel medicine, we are a busy practice with over 80 providers and 2 outpatient clinic locations.

PMA currently has a full-time Medical Records position available. Because we value our employees, PMA offers a competitive salary and exceptional benefits including medical, dental, vision, life, LTD, PTO, and 401k with generous company match. Please visit our website at  to learn more. PMA is an equal opportunity employer.

Duties include:

• Reviews and sends visit notes to referring providers via electronic submission
• Scans documents and uploads into EMR on a daily basis
• Contacts patients to remind them to complete outstanding orders
• Securely shreds paper PHI within 3 business days from upload into EMR
• Clears Clinical in-box and interoffice mail daily
• Sorts, triages, and delivers incoming documents to correct users
• Processes, splits, reclassifies, labels and routes large documents according to PMA protocol
• Reviews and processes all requests for a Patient’s medical record following strict HIPAA guidelines
• Faxes patient information as requested using EMR Fax
• Mails patient records via encrypted CD or arranges for patient pick up
• Notifies supervisor of printed patient records for invoicing.
• Ensures State Disability requests are invoiced and uploaded via secured portal
• Performs regular audits and reclassifies/re-labels documents in patient chart as necessary
• Processes all Legal Subpoenas for records and Audit Requests for Risk Adjustment by insurance companies
• Ensures payment is collected prior to the release of medical records when applicable
• Follows all PMA medical records policies and procedures.
• Other duties as assigned.

Knowledge, Skills and Abilities:

• High school graduation or GED.
• Minimum of one-year related work experience; experience in a medical environment required.
• Strong customer service skills and ability to establish and maintain effective working relationships with other employees and the public.
• Strong computer skills. Previous experience using an EMR strongly preferred.
• Strong detail orientation.
• Ability to maintain confidentiality of sensitive information and knowledge of HIPAA and Privacy Laws.
• Ability to file and maintain patient records, files and other correspondence.
• Ability to work independently and juggle multiple priorities.
• Valid California driver’s license and automobile insurance. Ability to drive to different clinics if needed.