Sales Coordinator

Introduction

At Dobbs Truck Group, a part of our mission is to create relationships and a healthy work environment for our employees. We are always looking for qualified, customer-oriented individuals at Dobbs Truck Group.

The Dobbs Truck Group is a growth company that successfully expands our operations and customer base through a high-quality team of employees.

Dobbs Truck Group operates 25 commercial truck dealerships through two operating companies – Dobbs Peterbilt and Western Truck Center. These dealerships represent some of the best commercial truck brands including Peterbilt, Volvo, Mack, Autocar, and Hino and include locations in Arkansas, California, Louisiana, Mississippi, Oregon, Tennessee, and Washington.

We offer a competitive benefits package including medical, dental, vision, long-term disability, life insurance, and 401(k), as well as paid vacation and sick leave. Our Company is looking for long-term employees that we can invest in and grow with as we pursue our mission of being the premier commercial truck dealer group.

General Job Description

This position will be responsible for taking ownership of the truck sales process to ensure high customer satisfaction, compliance with laws and regulations, and timely and accurate reporting for management.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Relay production information between factories and sales teams.
• Organize physical and master truck files to ensure thoroughness and accuracy.
• Produce all delivery paperwork for new and used trucks for assigned region or salespeople.
• Calculate and understand application of Federal Excise Tax for each deal.
• Deliver monthly report of sales activity and inventory information to management as needed.
• Assist with monthly flooring audits with OEM or banking agents, including truck location verification, payment status, and financing information.
• Assist with asset tracking and movement.
• Produce truck inventory reports and update locations for all units in real time.
• Collect information and produce monthly Key Performances Indicator reports to Sales Managers.
• Provide AP support of processing all vendor invoices related to truck sales and organization of master truck files for the calculation of monthly commissions to sales team.
• Attach all customer signed specifications, purchase orders, and deposits.
• Assist with submissions to factories and tracking status of receipt of credits.
• Perform licensing and title services on trucks when necessary.
• Issue local purchase orders for new and used trucks as authorized by management.
• Reconcile to ensure all costs are appropriately tracked for each sale.
• Utilize project management tool to ensure accuracy and timely completion of each deal.
• Take ownership of the sales process to ensure sales reps are following policies and procedures.
• Work in a team with other regional Sales Coordinators to deliver high quality customer service.
• Acquire and maintain registered public notary license.

• 3 years' office experience.

• 2 years of experience in Accounting.
• 2 years of experience in a retail environment.
• Bachelor’s degree.
• Intermediate to advanced knowledge of Microsoft Excel, Word, and Outlook.
• Strong organization and communication skills.

• Comprehension: Ability to understand complex problems, collaborate, and explore alternative solutions.
• Organization: Ability to organize and prioritize work schedule on short-term basis (more than 1 month).
• Reasoning & Decision Making: Ability to make decisions with significant impact on the immediate work unit and monitor impact outside immediate work unit.
• Communication: Ability to express or exchange ideas by means of the spoken word, communicating orally with others accurately, loudly, and quickly.
• Mathematics: Ability to compute, analyze, and interpret numerical data for reporting purposes.

The physical demands and…