Bookkeeper

Bookkeeper

The Firefighters Burn Institute is a non-profit 501(c)3 organization dedicated to burn survivor recovery and education. The Bookkeeper is responsible for the overall accounting of cash, donations, banking, and investments. Approximately 24–30 hours per week are dedicated to core duties, with the balance of the 40‑hour week focused on program and event support.

$25.00/hr – $30.00/hr

• Record and maintain daily financial transactions in accordance with GAAP and non‑profit accounting principles.
• Manage accounts payable/receivable, including tracking donations, grants, and restricted funds.
• Reconcile bank, credit card, and investment accounts monthly.
• Process bi‑weekly employee payroll.
• Prepare miscellaneous journal entries.
• Track and maintain donor databases (Quick Books, Constant Contact & Mail Campaigns).
• Work closely with CPA firm on documents required for annual audit and 990 tax return.
• Prepare and submit employee Simple IRA contributions.
• Compose & mail thank you letters for donations, sponsor ships & in‑kind contributions.
• Prepare & distribute annual 1099s and sales tax returns.
• Prepare and submit annual business property statement.
• Prepare and submit annual registration/renewal report for Registry of Charitable Trusts Raffle Program (CTNRP1, CTNRP2 & RRF‑1).
• Work with FFBI’s management staff to develop and monitor FFBI’s annual budget.
• Prepare and submit monthly/quarterly financial reports to Management and the Board of Directors.
• Manage FFBI’s Boot Drive Counting Room.
• Assist with grant research, writing and tracking.
• Track and maintain petty cash.
• Renew insurance policies, liability, D&O, auto and workers’ compensation.
• Maintain current mailing lists for electronic and hard copy mailings.
• Solicit raffle and silent auction items for all fundraisers and arrange pickups.
• Assist Program Manager with booking flights and transportation for camps.
• Create & distribute semi‑monthly e‑newsletter.
• Assist with FFBI programs, events and special projects as needed.
• Other duties will be assigned as required.

• A minimum of 2+ years’ experience working in a bookkeeping or accounting position directly related to the duties and responsibilities specified, preferably with an educational background in accounting and experience in the non‑profit sector.
• Advanced hands‑on experience with Quick Books accounting software is required.
• Proficient with Microsoft Office 365 including Outlook and Excel.
• Working knowledge of state and federal generally accepted accounting principles (GAAP) and compliance regulations.
• Experience working with restricted and unrestricted funds.
• Experience working in a fast‑paced office environment with the ability to handle multiple tasks under pressure.
• Demonstrated organizational skills, accuracy, and attention to detail.
• Demonstrated ability to work independently, setting priorities and handling routine functions without continuous direction.
• Excellent oral and written communication skills.
• Strong work ethic and demonstrated ability to maintain confidentiality.
• Enthusiasm for accomplishing the charity’s goals and abiding by the mission and philosophy of the Firefighters Burn Institute.
• Ability to lift and transport materials of reasonable weight (30–50 pounds).

Qualified applicants must pass a criminal background check, including fingerprints, and possess a valid California driver’s license with good driving history and proof of current auto insurance. The position requires occasional evenings and weekends.

Full‑time, non‑exempt position. Salary range $25.00–$30.00 per hour, depending on education, experience, and skills. Benefits include medical, dental, vision, life, disability, and retirement contributions. Full‑time employees are eligible for sick, vacation, and holiday pay.

Founded in 1973, the Firefighters Burn Institute is dedicated to establishing local burn treatment facilities, providing recovery programs for survivors, promoting fire and burn prevention, and supporting research. The Institute is a 501(c)(3) organization supported by the Sacramento Fire Department and the local Firefighters’ Union.

Send a cover letter and résumé to Rachel Crowell lude your availability date and a statement explaining how your experience qualifies you. Resumes will be reviewed as received and qualified individuals will be contacted. The posting is open until filled.

The Firefighters Burn Institute provides equal employment opportunities to all qualified employees and applicants in all employment practices, regardless of race, color, creed, gender, religion, marital status, age, national origin, disability, or any characteristic protected by law.