Executive Assistant

Position Type: Full-Time

Compensation: $28–$40 per hour (DOE)

Location: On-Site

Reports To: CEO / Lead Attorney

We are seeking a dynamic, highly organized, and tech-savvy Executive Assistant to support the Lead Attorney/Business Owner in managing fast-paced legal and business operations. This role is designed to offload administrative, operational, and coordinator tasks, so it creates room to focus on driving the business mission and strategic initiatives.

• Call Screening & Communication Management: Screen incoming calls and manage professional correspondence with discretion and accuracy.
• Calendar Management: Manage and coordinate CEO calendars across multiple platforms; schedule meetings, court appearances, and travel; anticipate and resolve conflicts.
• Email & Document Management: Review, prioritize, and respond to emails; draft and edit correspondence; oversee business file organization and document control. Maintain confidentiality and discretion in all communications.
• Collaboration & Coordination: Work closely with the Office Administrator and HR to maintain operational efficiency; prepare for meetings and ensure readiness of materials.
• Travel Arrangements and Errands: Book and arrange travel; prepare itineraries and ensure seamless logistics. Perform off‑site errands and tasks for the CEO/Lead Attorney as needed, using personal, reliable transportation. Ensure timely completion of errands while maintaining confidentiality and professionalism.
• Reporting & Analysis: Generate business reports for finance, operations, and marketing; maintain dashboards and summaries of priorities.
• Administrative & Operational Support: Organize and track contracts sent to Lead Attorney/Business Owner. Prepare summaries of tasks and maintain a daily dashboard of priorities. Assist in preparing materials and scheduling for business and strategy sessions.
• Efficiency & Workflow Optimization: Streamline processes and systems related to Lead Attorney/Business Owner's desk and daily operations. Identify and implement tools to improve productivity and reduce manual tasks.
• R&D Support: Support the creation and organization of an R&D ecosystem for the firm.
• Project Management: Demonstrated project coordination or project management experience; comfortable managing timelines, tasks, and multiple stakeholders simultaneously. Strong ability to translate high‑level direction into structured plans and executable tasks.

• Proven experience as an Executive Assistant or similar role.
• Advanced proficiency in Microsoft Office, and document management systems.
• Strong written and verbal communication skills.
• Ability to pivot quickly and manage competing priorities.
• Discreet, reliable, and service‑oriented mindset.

This Executive Assistant will be a responsible implementer and planner to the CEO, enabling the CEO to focus on high‑impact legal work, leadership, and business growth. The role offers a unique opportunity to contribute meaningfully in a supportive way to the firm’s mission while working closely with a visionary leader.

• 3+ years' Executive Assistant experience; legal/professional services preferred.
• Advanced Microsoft 365 and knowledge of legal platforms, cross-platform calendar management.
• Strong professional writing skills to be able to draft/edit business correspondence; high level of discretion and confidentiality.
• Proven ability to organize, plan, and coordinate appearances, meetings, and complex travel; resolve conflicts proactively.
• Business and Service‑oriented, reliable, and collaborative.
• Possesses strong business knowledge and the ability to anticipate operational needs, ensuring alignment with the firm’s strategic goals.
• Onsite in Sacramento; flexible to occasional early/late hours as needed.

Competitive salary commensurate with experience.

• Health, dental, and vision.
• 401(k) with employer contribution available after one year of employment.
• Professional development opportunities and training support.
• PTO

• Must have reliable transportation, a valid CA driver's license, and a clean, insurable driving…