Administration - Senior Executive Assistant

TITLE

SENIOR EXECUTIVE ASSISTANT

NON-EXEMPT

MGR – SR EXEC ASST TO PRES CEO

ADMINISTRATION

11976

$50.00 - $60.00 HOURLY

The Sr Executive Assistant serves to maintain the credibility, trust, and support of the Executive Suite offices and works as part of a cohesive team of administrative and executive assistant professionals, fostering a collaborative environment to ensure seamless support for senior management. The Sr Executive Assistant is the primary point of contact for all inquiries on matters pertaining to the executive level offices, provides high-level executive support through one-on-one working relationships, and anticipates the needs of senior management by being proactive, organized, and informed.

The Sr Executive Assistant possesses the skills to understand and anticipate complex schedules, priorities, preferences, and potential challenges while being resourceful, efficient, and able to think ahead to provide solutions before issues arise.

• Completes a broad variety of administrative tasks including managing extremely active calendars of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Communicates directly, and on behalf of senior management, with Board members, donors, Foundation staff, and others, on matters related to initiatives.
• Manages and attends management and Board related committees, prepares meeting packets, takes minutes, and tracks action items through to completion.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed with senior management, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Works closely and effectively with senior management to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Anticipates the needs of the senior management and proactively addresses them before being asked. This involves a deep understanding of work style, priorities, preferences, and potential challenges to ensure smooth operations and efficient productivity.
• Maintains clear and concise communication, both verbally and in writing. Ensures information flows smoothly and is mindful of senior management’s communication style and preferences.
• Provides advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook (or similar platforms). This includes advanced formatting, data manipulation, presentation creation, and email management. Streamlines tasks and processes through the effective use of technology to increase efficiency and productivity.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact.
• Provides guidance and coaching to other Executive Assistants on best practices, tools, and processes.
• Conducts regular team check-ins to share updates, align priorities, and foster collaboration among the executive assistant teams.
• Act as liaison between executive assistants and other departments to ensure smooth continuous communication.
• Provides feedback and performance input to leadership regarding team effectiveness.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the operations of the Credit Union.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Maintains discretion and confidentiality in all Credit Union, board, and third-party relationships.
• Serves as the administrative liaison to the board of directors, potentially assisting Board members with travel arrangements, lodging, and meal planning as needed.
• Research, collect, interpret, and analyze data, troubleshoot, and investigate areas of special interest to the executives and…