Office Technician; Typing

Position: OFFICE TECHNICIAN (TYPING)
Job Description and Duties

Provide clerical support and administrative support for the Supervising Transportation Programs Consultant, and the Transportation Programs Consultants. Draft correspondence, reports, charts, forms, and presentations. Coordinate meetings, workshops, and travel, including processing travel claims. Prioritize and complete work assignments such as correspondence, duplicating requests, and travel arrangements.

Maintain tracking systems for unit responsibilities, including bill analyses and the superintendent's correspondence tracking system. Manage procurement of office supplies, equipment, and subscriptions. Maintain attendance records, travel documents, and departmental records, including those related to drug and alcohol testing and personnel. Monitor and reconcile supervisor's monthly cost reports, contract expenditures, and invoices; deposit funds with the California Department of Education's (CDE) cashier's office.

Review and schedule applicants for Bus Driver Instructor, Special Needs, Instructor Refresher, and Transportation Administrators Courses. Verify driving records with the California Department of Motor Vehicles, coordinate class schedules, fill vacancies, and prepare confirmation packets. Maintain records of state-certified instructors and trainers, correspond regarding certification status, and review applicant documents for completeness.

Design computer forms, surveys, statistical charts, and presentations. Update databases and spreadsheets essential to OST operations. Perform general office duties including filing, scanning, mail processing, answering phones, and greeting visitors. Other job-related duties as required.

Limited departmental travel may be required. Possession of a valid Class "C" California Driver License is required.

You will find additional information about the job in the Duty Statement.

Working Conditions

IN OFFICE POSITION

This position is headquartered in Sacramento and requires the incumbent to report to the office five days a week. This position is not eligible for telework

Minimum Requirements

You will find the

Minimum Requirements in the Class Specification.

* OFFICE TECHNICIAN (TYPING)

* OFFICE ASSISTANT (TYPING)

Additional Documents

* Job Application Package Checklist

* Duty Statement

Position Details

Job Code #:

JC-505183

Position #(s):

-XXX

Working Title:

Office Assistant

Classification:

OFFICE TECHNICIAN (TYPING)

$3,829.00 - $4,794.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Shall Consider:

OFFICE ASSISTANT (TYPING)

$3,273.00 - $4,098.00 A

$3,549.00 - $4,445.00 B

# of Positions:

1

Work Location:

Yolo County

Telework:

In Office

Job Type:

Permanent, Full Time

Facility:

School Facilities & Transportation Ser.

Department Information

The California Department of Education (CDE) oversees the state's diverse and dynamic public school system, which is responsible for the education of more than six million children and young adults in more than 10,000 schools with 295,000 teachers. The CDE and the State Superintendent of Public Instruction are responsible for enforcing education law and regulations; and for continuing to reform and improve public elementary school programs, secondary school programs, adult education, some preschool programs, and childcare programs.

The CDE's mission is to provide a world-class education for all students, from early childhood to adulthood. The CDE serves our state by innovating and collaborating with educators, schools, parents, and community partners, preparing students to live, work, and thrive in a highly connected world.

Special Requirements

* The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the  website.

* The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions.

To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification.

Please note:

A separate application is required for the examination and must be submitted to the address on the examination bulletin.

The examination bulletin(s) may be viewed on the California Department of Education Web page at:
Examinations Bulletins - Exams & Jobs (CDE Intranet) or at the link below:

Office Technician (Typing):

Application Instructions

Completed applications and all required documents must be received or postmarked by…