Project Assistant

About Deacon Construction, LLC is a leading general contractor with over four decades of experience and offices across California, Oregon, Washington, and Idaho. We specialize in Commercial, Multifamily, Industrial, Retail, Hospitality, and Senior Living construction.

Location:

Citrus Heights, CA

Employment Type:

Full-time, Non-Exempt

The Project Assistant is an office-based role located at Deacon’s Citrus Heights office in the Sacramento area. This position supports project teams by coordinating administrative and operational tasks throughout the life of a construction project. The Project Assistant works closely with Project Managers, Superintendents, and Project Engineers to ensure project information is accurate, organized, and moving forward efficiently. This role is well-suited for someone with prior construction experience who enjoys supporting multiple projects, managing details, and being a reliable resource for the project team.

Work Schedule:

Monday through Friday, with some flexibility in start times.

• Provide administrative and project support from project startup through closeout.
• Assist with contracts, subcontracts, change orders, insurance tracking, billings, and job cost documentation.
• Support customer invoicing and subcontractor payments, including invoice review and cost code verification.
• Maintain accurate project documentation, including RFIs, submittals, meeting minutes, logs, and plan revisions.
• Coordinate permits, deposits, plan distribution, and project correspondence.
• Communicate with subcontractors and vendors regarding proposals, materials, RFIs, submittals, and long lead items.
• Support material ordering and temporary facilities such as dumpsters, storage containers, restrooms, and equipment.
• Assist with travel coordination, including flights, lodging, and vehicle rentals when required.
• Compile and distribute weekly project reports and support project schedules and purchase orders as directed.
• Maintain accurate daily timecards and project-related data entry.
• Assist with project closeout, including collecting as-built documents, warranties, and job books, and archiving documents.
• Support a positive, professional team environment through collaboration, communication, and accountability.
• Follow all company safety policies and support Deacon’s commitment to health, safety, and environmental responsibility.
• Perform other duties as assigned.

• 2 to 5 years of experience in construction administration, project coordination, or a related role.
• Prior experience working for a General Contractor in commercial construction is strongly preferred.
• High school diploma or equivalent required.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Clear verbal and written communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong data entry skills with a focus on accuracy.
• Self-motivated, dependable, and comfortable supporting multiple project team members.
• Ability to build positive working relationships with project teams, subcontractors, and vendors.
• Ability to obtain Notary certification if required.
• Valid California driver’s license, clean driving record, and reliable transportation.

• At Deacon, we believe our people are our greatest strength. We’re proud to offer:
• A competitive compensation package and comprehensive benefits, including medical, dental, vision, life insurance, 401(k) with company match, and paid time off.
• A collaborative, people-first culture that values teamwork, integrity, and mutual respect.
• A commitment to promoting from within, with many of our leaders having grown their careers at Deacon.
• The Deacon Charitable Foundation, which supports causes that strengthen our communities and encourages employee involvement.
• A Women’s Resource Group that provides mentorship, professional growth, and support for women across all roles in the company.
• Opportunities for learning, development, and long-term career growth with a stable and respected general contractor.

Deacon Construction, LLC is an Equal Opportunity Employer. We maintain a drug-free workplace and conduct pre-employment drug screening.