Executive Assistant to CEO

Overview

Executive Assistant to the CEO

Location
:
Remote, Sacramento area preferred

Reports to
: CEO

Salary
: $92k - $110k depending on experience

Travel
:
Intermittent, up to 20% time

Priority Application Date
:
February 18, 2026

Preferred Start Date
:
April 20, 2026

Employment Status
:
Full-time

About Blue Forest

Blue Forest is a conservation finance non-profit founded in 2015 that focuses on advancing ecosystem restoration through scientific research, financial innovation, and collaborative partnerships. Since 2018, Blue Forest has managed investor capital through its flagship financial product, the Forest Resilience Bond (FRB), which deploys private capital to finance forest restoration projects to reduce the risk of catastrophic wildfires. Blue Forest has also established Blue Forest Asset Management (BFAM), an investment management platform connecting investors to mission-aligned opportunities in a broader set of asset classes beyond FRB projects, such as private equity and private credit investments.

Blue Forest is an interdisciplinary team of scientists, engineers, foresters, finance, and communications professionals committed to the mission: “To accelerate ecological restoration through conservation finance, enabling climate resilience for ecosystems and communities.”

Employees at Blue Forest are:

• Committed to Continuous Learning

• Driven by Collaboration

• Thoughtful Innovators for Impact

• Grounded in Science

• Passionate about Restoring Earth’s Ecosystems

Position Summary

The Executive Assistant to the CEO reports to the CEO, providing high-level administrative support to the CEO and other Executive Leadership Team members, serves as a liaison to the Board of Directors, and manages special projects for the Office of the CEO. Day-to-day responsibilities include Board and stakeholder engagement, calendar management and scheduling, special projects, travel management, expenses, event and meeting management, and meeting preparation and follow-up.

A successful candidate will have a strong background supporting a CEO or equivalent in a mission-driven organization and take a proactive approach to problem-solving. They will work in close coordination with team leaders and across Executive and Senior Leadership Teams to conserve the CEO’s time while enhancing communication and coordination between the CEO, Board of Directors, Leadership Teams, and other internal and external stakeholders.

• Executive and Leadership Support (55%)

  • Provide high-level confidential administrative support to the CEO first and foremost, and the Executive Leadership Team.

  • Manage the CEO’s calendar, schedule meetings, and coordinate scheduling with internal and external stakeholders.

  • Manage special projects for the Office of the CEO.

  • Draft and proofread written communications, presentations, and reports.

  • Lead project management for CEO initiatives, including timelines, stakeholder coordination, progress tracking, and completion.

  • Plan and execute CEO-led meetings and events, managing logistics, materials, and follow-up.

  • Prioritize and manage meeting and information requests, ensuring timely follow-up and resolution.

  • Coordinate domestic and occasional international travel, including itineraries, logistics, and expense reimbursements for the CEO, and when needed, across the Executive Leadership Team.

  • Maintain Office of the CEO contacts and communications in the CRM, ensuring accurate record-keeping and information integrity.

• Organizational Coordination (20%)

  • Support cross-functional collaboration by scheduling Executive Leadership Team meetings, preparing agendas, and tracking action items.

  • Support internal communications, disseminating information across the organization, and being a main point of contact for Executive and Senior Leadership Teams.

  • Work in close coordination with the External Affairs team to plan and execute external events, funder meetings, and strategic initiatives led by the Office of the CEO.

  • Conduct background research, gather information, and prepare briefings to support CEO decision-making.

  • Manage Blue Forest’s Google Voice inbox and coordinate timely responses to voicemails.

• Stakeholder Engagement and Support (15%)

  • Sup…