Executive Assistant to Board of Supervisors

Overview

The class specification is pending Board of Supervisors approval

This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on:
12/2/25, 12/16/25, 1/6/26 (Final)

Under general direction, the Executive Assistant to the Board of Supervisors perform professional administrative and clerical duties for and on behalf of a member of the County Board of Supervisors. Incumbents resolve a variety of constituent issues and concerns; provide information or direct questions and requests to the appropriate staff; and may supervise, assign, review, and coordinate the work of other clerical and office administrative staff.

Incumbents also work under tight deadlines, are flexible and responsive to multiple and shifting demands, and are creative and independent problem solvers.

• Functions and responsibilities of a County Board of Supervisors
• Administrative and secretarial practices and procedures, such as calendar management, and methods of organization
• Report and business writing including English usage, composition, spelling, grammar, punctuation, formatting, and content organization in support of messaging
• Governmental organization, functions, policies, and practices
• Organizational operations of large, complex organizations
• Principles of managing and coordinating secretarial support services
• Principles and practices of supervision, discipline, leadership, mentoring, and training
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other related specialized applications
• Record keeping, filing methods, and records management techniques
• Basic arithmetic (i.e., addition, subtraction, multiplication, division, decimals, percentages, ratios, and fractions)
• Principles of effective customer service

• Provide varied, responsible, and confidential executive level secretarial and office administrative assistance
• Organize work, set and adjust priorities in order to meet critical deadlines, and follow up on assignments
• Use tact, discretion, initiative, and independent judgement
• Establish and maintain cooperative, effective working relationships with customers, co-workers, other agencies and the general public
• Communicate clearly and concisely, both verbally and in writing
• Analyze situations accurately and adopt an effective course of action
• Keep accurate and orderly records
• Make arithmetical computations accurately and rapidly
• Maintain confidential information
• Interpret and apply applicable federal, state, and local laws, codes, and regulations
• Apply customer service skills, including the identification of customer needs and follow up to ensure customer commitments have been met
• Recognize confidential information and exercise discretion in the communication and handling of such information

Three (3) years of full-time paid administrative/ secretary level (or above) experience with primary duties which include supporting top-level managers, senior executives or higher-level positions. Qualifying experience includes a combination of the following duties: managing schedules and calendaring; drafting, reviewing and sending communications on behalf of the supported person; organizing and preparing for meetings; gathering documents as needed; coordinating travel arrangements;

and processing reimbursements.

Note: Education from an accredited college or university may be substituted for a maximum of two years of the required three years of experience as indicated above (30 semester units or 45 quarter units equal one year experience).

Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are…