Executive Assistant

Executive Assistant at Youth For Christ USA Inc.

Position Summary

Administrative Assistant for YFC, supporting the overall organization with special attention to events, scheduling, database management, communications, and donation management. Part office, part remote.

• Administration for Sacramento YFC
• (When in the office) Answer phone and direct calls as needed
• Retrieve and open mail (West Sac) weekly or biweekly. Direct to responsible party.
• Scan Checks. Record donations and payments in Salesforce and Aplos. (Simplify and consolidate systems where possible)
• Organizational communications (snail mail, email, social media). Monthly, prepare an updated mailing list (and email list) for newsletter
• Edit, as needed, and print quarterly staff ministry support letters. Fold and stuff letters and mail.
• Required skills:
  
  A thorough understanding of Microsoft Word and Excel, particularly in the area of letter writing and mail merging.
• Comfortability learning/using office software:
  Salesforce, Aplos, Canva, various Google apps. Improve utility of current Salesforce Database.

• Administrative assistant for the ExD
• Executive Assistant to ExD (not a traditional full‑time assistant but responds to sporadic ExD administrative requests)
• Planning and co‑coordinating fundraising events
• Scheduling and calendars
• Assisting with staff and board meetings
• Volunteer process management (this function is shared with ministry team)

Employees may be assigned a Primary Steward of any of the following:
Volunteer(s), Donor(s), Vendor(s), Chapter(s), Process, Standard and Best Practices (PSBPs).

Specific assignments for the Primary Steward will be listed in the Task List. All Employees are assigned the role of Secondary Steward, which plays a supporting role to the Primary Steward to serve a chapter in a specific way, for a specific timeframe as determined by the Primary Steward. Secondary Stewards can be assigned to focus on specific management issues like YFC compliance, legal, risk, strategic planning, fund development coaching, staff development coaching, new ministry site development, process stewardship or a variety of other equipping roles.

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life‑long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel.

As an employee of Youth for Christ and an associate minister of the Gospel, YFC expects all employees to:

• Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
• Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
• Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events.
• Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression.

YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA.

• Service oriented: dedicated to meeting expectations of the executive by maintaining effective relationships.
• Excellent organizational skills and strong attention to detail
• Experience in administrative support and in making appropriate decisions regarding available time.
• Excellent verbal and written skills, and experience and/or interest in partnership development
• Competence, Character, and Chemistry are critical to success.
• Have a servant’s heart.

• Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility).
• Demonstrates proper reliance on God, others, and self through…