AP Specialist

Overview

We are working with a client that is seeking an AP Specialist. This position will be responsible for processing and paying all bills, maintain vendor relationships and resolve bill discrepancies.
This is a contract to hire position and is fully onsite. No relocation and no sponsorship available. This is a W-2 position. No B2C/C2C. Must live in the Sacramento area.

• Prepare check runs and wire transfers for vendor or entity payments for all properties in assigned portfolio.
• Coordinate appropriate approvals and signatures on all checks and assure correct mailing.
• Verify and reconcile vendor statements and invoices; match purchase orders to invoices; assure vendor’s TIN is on record prior to making any payment or obtain 1099 from vendor.
• Verify sufficient cash to pay all bills or immediately alert Regional and Accounting Managers of any potential shortfall.
• Obtain invoices from vendors, such as, but not limited to: mortgage statements, insurance, tax, and utility bills, if missing.
• Respond to Accounting Manager-approved vendor/payable inquiries in timely manner.
• Input all invoices in timely manner to maintain accurate and comprehensive list of open payables for all properties in assigned portfolio.

• Maintain correct filing of vendor payment records in audit-ready, accessible condition.
• Respond to auditors’ inquiries in timely manner.

• Maintain accounting files as designated by company system.
• Provide copy of annual insurance and tax bills to the property’s staff accountant.