Accounting Specialist

Overview

Position Summary: The AR/AP Specialist is responsible for managing full-cycle Accounts Receivable and Accounts Payable functions, ensuring timely and accurate processing of invoices, payments, cash applications, and reconciliations. This role supports month-end close, maintains strong vendor and customer relationships, and ensures financial accuracy in accordance with company policies.

• Accounts Payable (AP):
  Review, code, and process vendor invoices (2-way or 3-way match).
• Accounts Payable (AP):
  Ensure timely weekly payment runs (checks, ACH, wires).
• Accounts Payable (AP):
  Reconcile vendor statements and resolve discrepancies.
• Accounts Payable (AP):
  Maintain W-9s, vendor files, and support year-end 1099 reporting.
• Accounts Payable (AP):
  Process expense reports and corporate credit card reconciliations.

• Accounts Receivable (AR):
  Generate and send customer invoices accurately and on schedule.
• Accounts Receivable (AR):
  Apply customer payments (checks, ACH, wire, credit card).
• Accounts Receivable (AR):
  Monitor aging reports and follow up on past-due accounts.
• Accounts Receivable (AR):
  Resolve billing issues, short payments, and credit memos.
• Accounts Receivable (AR):
  Assist with cash forecasting and AR reporting.

• General Accounting Support:
  Prepare journal entries for AP/AR adjustments.
• General Accounting Support:
  Support month-end and year-end close activities.
• General Accounting Support:
  Assist with account reconciliations (AP, AR, cash, prepaid, accruals).
• General Accounting Support:
  Partner with internal departments to resolve billing or payment issues.

• 2-5 years of AR/AP or general accounting experience.
• Strong understanding of full-cycle AP and AR processes.
• Proficient in ERP/accounting systems (Net Suite, SAP, Quick Books, Oracle, etc.).
• Strong Excel skills (VLOOKUP, pivot tables preferred).
• Excellent attention to detail, accuracy, and organizational skills.
• Strong communication skills with both vendors and customers.

• Ability to manage competing deadlines.
• Strong problem-solving and reconciliation abilities.
• Customer-service mindset with a professional attitude.
• Experience in high-volume invoice environments a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.