Accounting Specialist

Position Summary:
The AR/AP Specialist is responsible for managing full‑cycle Accounts Receivable and Accounts Payable functions, ensuring timely and accurate processing of invoices, payments, cash applications, and reconciliations. This role supports month‑end close, maintains strong vendor and customer relationships, and ensures financial accuracy in accordance with company policies.

• Review, code, and process vendor invoices (2‑way or 3‑way match).
• Ensure timely weekly payment runs (checks, ACH, wires).
• Reconcile vendor statements and resolve discrepancies.
• Maintain W‑9s, vendor files, and support year‑end 1099 reporting.
• Process expense reports and corporate credit card reconciliations.

• Generate and send customer invoices accurately and on schedule.
• Apply customer payments (checks, ACH, wire, credit card).
• Monitor aging reports and follow up on past‑due accounts.
• Resolve billing issues, short payments, and credit memos.
• Assist with cash forecasting and AR reporting.

• Prepare journal entries for AP/AR adjustments.
• Support month‑end and year‑end close activities.
• Assist with account reconciliations (AP, AR, cash, prepaid, accruals).
• Partner with internal departments to resolve billing or payment issues.

• 2–5 years of AR/AP or general accounting experience.
• Strong understanding of full‑cycle AP and AR processes.
• Proficient in ERP/accounting systems (Net Suite, SAP, Quick Books, Oracle, etc.).
• Strong Excel skills (VLOOKUP, pivot tables preferred).
• Excellent attention to detail, accuracy, and organizational skills.
• Strong communication skills with both vendors and customers.

• Ability to manage competing deadlines.
• Strong problem‑solving and reconciliation abilities.
• Customer‑service mindset with a professional attitude.
• Experience in high‑volume invoice environments a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.