Accounts Payable Specialist

Bar None Auction is a leading auction company specializing in heavy equipment, commercial trucks, and industrial assets. We pride ourselves on our fast-paced, high-energy work environment and our commitment to providing exceptional service to both buyers and sellers. Our company continues to grow, and we are looking for a dedicated and detail-oriented Accounts Payable Specialist to join our accounting team.

• Process a bimonthly AP check run for 100+ vendors, ensuring timely and accurate payments.
• Manage three monthly check runs for auction seller payments, issuing 300+ checks per cycle.
• Process 5-10 daily checks for our transportation department.
• Input checks into banking software for Positive Pay to prevent fraud and ensure secure transactions.
• Prepare and issue payments via ACH and Wires in our banking software.
• Review, verify, and reconcile invoices, ensuring proper approval and compliance with company policies.
• Maintain vendor records, update payment terms, and resolve any discrepancies.
• Reconcile AP transactions and assist in month-end and year-end closing.
• Monitor aging reports and assist in managing cash flow for AP obligations.
• Ensure compliance with internal controls, policies, and accounting regulations.
• Assist with audits by preparing documentation and responding to inquiries.
• Communicate with vendors regarding payment status, discrepancies, and issue resolutions.
• Collaborate with internal departments to streamline AP processes and improve efficiency.
• Additional tasks and projects as assigned by the Controller.

• Associate or Bachelor’s degree in Accounting
• 2+ years of experience in accounts payable or a similar accounting role.
• Experience with cutting checks, wire, and ACH payments.
• Proficiency in accounting software Quick Books and Microsoft Excel.
• Strong attention to detail and ability to process high volumes of transactions accurately.
• Excellent organizational skills with the ability to meet strict deadlines.
• Strong communication and problem-solving skills.
• Knowledge of GAAP and basic accounting principles.
• 401(k) with Profit Sharing
• Medical Benefits (Kaiser or Aetna options)
• Vacation and holidays
• Opportunity for career growth within a well-established company

• Competitive compensation and benefits package
• Opportunity to work in a fast-paced, high-energy environment
• Growth potential within a well-established company
• Collaborative and supportive team culture

• Quick Books: 1 year (Required)
• Accounts payable: 2 years (Required)

If you are a highly organized and detail-oriented Accountants Payable Specialist looking for a challenging and rewarding role, we encourage you to apply today!

Submit your resume and a brief cover letter outlining your experience and qualifications.