Project Accounting Assistant

6 days ago Be among the first 25 applicants.

The Project Accounting Assistant I plays a key role in supporting company-wide project accounting objectives. This position is responsible for preparing and submitting contract progress billings, pricing up time & materials billings, processing subcontractor payments, and securing lien releases for submission to project owners.

• Initially performs the following tasks with guidance from the Project Accounting Supervisor or Senior Project Accountant.
• Effectively oversee the billing process by initiating billings and coordinating with the Project Management team to ensure timely and accurate submissions to customers in accordance with contract requirements.
• Review contracts for billing requirements, including owner required documents and additional reporting requirements (Insurance/DBE etc.).
• Collect and review lien releases from subcontractors and suppliers, as required.
• Communicate billing rejections and required revisions to the Project Management team to ensure timely resubmission and compliance with contract requirements.
• Guide Project Management team on the process for creating Pending Change Orders (PCOs) as requested. Offer support to PM team when necessary for creation of PCO’s.
• Maintain electronic records to verify quantities, prices, payment terms, subcontracts, extra work, and other data required for reconciling invoices with payments.
• Manage a small to medium volume of jobs.
• Perform all tasks for 100% of the jobs assigned in a timely manner.
• Meet financial, business, and project deadlines.
• Maintain complete and accurate documentation to support both internal and external audits.
• Partner with the Credit Department to help reduce turnaround time on receivables and improve cash flow efficiency.
• Build and maintain positive working relationships with internal and external customers, vendors, and contractors.
• Maintain a favorable impression of the company with external customers through professional and courteous interactions.
• Actively support the Teichert Family of Companies, F.A.S.T and Project Accounting team goals.

• Reports To:
  
  Project Accounting Supervisor
• Direct Reports:
  None
• External Customers:
  Owners, developers, private customers, public agencies, state and federal regulatory agencies, subcontractors, suppliers, union contacts, labor compliance agencies
• Internal Customers:
  Project Accounting, Estimators, Project Managers, Project Engineers, Superintendents, Foremen, Area Managers, Administrative Staff, Financial Accounting Services Team, Teichert Family of Companies

• Bachelor’s degree in Business, Finance, Accounting (or related field) or equivalent combination of technical training and related experience.
• 1-3 years’ experience in construction accounting, or equivalent combination of technical training and related experience.

• Successful completion of pre-employment drug, alcohol, and background investigation.
• Valid Driver’s License.
• Current on all company required safety and regulatory training.
• Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest.
• An understanding of the construction industry, particularly in infrastructure/heavy construction.
• General financial analysis skills.
• Ability to use logic and sound reasoning to solve difficult problems.
• Aptitude to perform total cost analysis.
• Demonstrates strong prioritization and time management skills.
• Driven to meeting or exceeding business and financial milestones.
• Excellent judgment and decision-making.
• Strong communication skills: verbal, written, presentation, facilitation and listening.
• Demonstrates the ability to collaborate effectively and foster engagement among team members.
• Strong focus on customer satisfaction.
• Ability to interpret, summarize and communicate complex reports, analysis and information to others in a way that is easily understood.
• Knowledge of Microsoft Office Suite and construction accounting software (Trimble Vista preferred).
• Occasional overnight travel.

• Relationship Management
• Business Acumen
• Communications
• Organization and Management
• People…