Staff Accountant II

Job Overview

Staff Accountant II prepares a variety of technical and administrative accounting work necessary to maintain the fiscal records and system of the Village of Ruidoso in accordance with federally accepted accounting principles and applicable federal and state governmental accounting standards. The Staff Accountant II provides day‑to‑day support to the Finance Director and other Department Directors/Managers and must be well organized and able to communicate effectively with all employees, management, and outside agencies.

• Regular attendance is essential to ensure continuity of services.
• Provides day‑to‑day fiscal support to the Finance Director and other employees.
• Performs technical and administrative accounting work necessary to maintain the fiscal records and systems of the Village in accordance with generally accepted accounting principles and applicable federal and state governmental accounting standards.
• Prepare monthly bank reconciliations.
• Establishes and maintains effective working relationships with other employees, officials, and all members of the public using excellent customer service skills.
• Analyzes, addresses, and completes a wide variety of highly technical accounting transactions and processes.
• Performs and supervises petty cash and cash drawer audits to ensure compliance with the Village’s Cash Handling Policy.
• Verifies account numbers and work orders on reports, journal entries, and purchase requisitions.
• Resolves difficult accounting problems.
• Prepares annual census reports and files online.
• Assists in daily online banking duties on Wells Fargo CEO system including inputting and/or sending ACH payments, preparing bank draft payments, and positive pay verifications for all checks written on Village bank accounts.
• Maintains Village property and liability insurance.
• Performs work regarding accounting issues and reporting issues, in accordance with the Accounting & Financial Policies and Procedures Manual, New Mexico State Law and Statutes, and GAAP principles.
• Monitors all Village departments to ensure compliance with budget guidelines; presents recommendations for changes and procedural improvements regarding monetary control and budget management.
• Conducts regular audits to ensure the general ledger and other internal audits are maintained in compliance with state statutes, GAAP and federal funding requirements.
• Writes and posts routine monthly journal entries to the general ledger, such as allocations of payroll, insurance, and postage costs, and allocations of monthly interest earnings to various departments and funds.
• Processes employee compensation accurately and on time, managing tax with holdings, maintaining accurate payroll records, and ensuring compliance with labor laws.
• Responsible for entering data, filing tax reports, reconciling payroll accounts.
• Maintains general journal and general ledger records and reports. Prepares spreadsheets for special financial and budgetary reports.
• Reviews all procurement card statements and receipts for legitimacy and to determine if expenditures were within proper usage and meet travel guidelines.
• Assists purchasing agent with credit card disputes, vendor setup, and questions on p‑card usage and coordinates payment for all purchase cards.
• Researches, compiles and summarizes a variety of information to prepare periodic and special reports; prepares correspondence and a variety of reports and written materials.
• Prepares a variety of complex accounting reports and ensures timely completion of monthly, quarterly, and annual standard reports including completion of regular and special request accounting projects; coordinates this activity with the Finance Director.
• Prepares monthly and quarterly reports such as DFA, Lodger’s Tax, and special reports.
• Enters manual checks, cash receipts, and monthly budget adjustments into computerized general ledger.
• Maintains record of cash receipt slips utilized by the various departments.
• Reconciles all the Village of Ruidoso’s monthly bank statements for all funds and accounts.
• Reconciles monthly and performs extensive research for various bank transactions in the clearing account,…