Admin officer

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Role: Admin Officer

Job Type: Fixed Term Contract (12 Months)

Number of hours: 40 hours per week – full time

Ready to utilize your experience and expertise in Office Administration.

We have an exciting role for you –Admin Officer.

Careers at TCS:
It means more

TCS is a purpose-led transformation company, built on belief. We do not just help businesses to transform through technology. We support them in making a meaningful difference to the people and communities they serve - our clients include some of the biggest brands in the UK and worldwide. For you, it means more to make an impact that matters, through challenging projects which demand ambitious innovation and thought leadership.

• Build strong relationships with a diverse range of stakeholders.
• Gain access to endless learning opportunities.
• Work closely with the range of teams within the business to bring products to life.

As an Administrative Officer/Executive you will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing the facility upkeep, office stock, vendor management, preparing regular reports (e.g. expenses and office budgets) and organizing office events. Good to have working knowledge of work environment, office equipment and office management tools.

• Manage upkeep (including equipment and tools) and cleanliness of office space including the work environment and keep it anytime ready.
• Manage office supplies stock and process approval / place timely orders
• Prepare regular reports on expenses and office budgets
• Answer queries and provide support to employees (including those on Global Helpdesk tool) and clients.
• Provide access to visitors/clients and process such requests in timely manner including liaison with building security and management.
• Book meeting rooms as required and ensure support for all client and meeting requirements
• Distribute and store correspondence (e.g. letters, emails and packages) and manage dispatch / logistics through vendors (including liaison with the building management)
• Managing transport, company car allocation, and related activities including insurance, recoveries and coordination with the vendors.
• Plan, support and manage in-house and external client events as required.
• Deployment of operational safety processes and procedures of building as per SOP
• Update reports using corporate reporting tools

• Experience as administration officer or facility management, transport and logistics experience will be an added advantage.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Team player who collaboratively strives to achieve the common goal.
• Good communication skills both written and verbal.
• Strong ability to learn new skills and develop professional competencies.
• Must be able to shoulder responsibilities.
• Analytical thinking and concern for quality of delivery
• Ability to adapt by embracing change to improve the quality and effectiveness of work.

TCS is consistently voted a Top Employer in the UK and globally. Our competitive salary packages feature pension, health care, life assurance, laptop, phone, access to extensive training resources and discounts within the larger Tata network.

Tata Consultancy Services UK&I is committed to meeting the accessibility needs of all individuals in accordance with the UK Equality Act 2010 and the UK Human Rights Act 1998.

We believe in building and sustaining a culture of equity and belonging where everyone can thrive. Our diversity and inclusion motto is ‘Inclusion without Exception’. Our continued commitment to Culture and Diversity is reflected across our workforce implemented through equitable workplace policies and processes.

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