Police Records Clerk

Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Under general supervision, maintains all official reports and records related to the police department. This includes police reports, accident reports, expunctions and other related reports and records. Performs related duties as required.

Validates reports for state processing. Maintains an accurate Records Management System (RMS). Handles Open Records Requests and processes in a timely manner. Processes Alarm Permits, Solicitor's Permits, and local background checks. Notarizes and certifies in house documents, scans and files documents. Answers phones, attends to customers' requests, and provides outstanding customer service.

Performs other duties as assigned. Regular, reliable, and non-disruptive attendance is an essential function of this position, as is the ability to create and maintain professional, harmonious working relationships with others.

High School diploma or GED and two (2) years general clerical experience; or an equivalent combination of education and experience.

Ability to type 30 wpm; ability to operate standard office equipment such as scanner, copier, personal computer and telephone. Good knowledge of basic office procedures; ability to use routine mathematical calculations; ability to deal tactfully and effectively with the general public. Detailed knowledge of Microsoft Office products to include Excel and Word. May be required to work mandatory overtime and weekend work as required by the workload.

Valid driver's license required. Must have and maintain a good driving record in accordance with the driving standards established by the City of Rowlett. Must report all traffic citations to his/her departmental Director or his/her designee within two working days of receipt.  

Work is performed in climate-controlled office environment. Physical demands are sedentary in nature, sitting and standing and require little physical effort in working with light (50 lbs.), easy to handle materials. Work performed causes fatigue of eyes, fingers and other facilities because of continuous use of motor senses.