Office Coordinator

Role Summary

The Office Coordinator will provide comprehensive administrative support to the Transformer Services department, covering both business and project-related activities. The role works closely with the existing office team to enhance day-to-day operations and ensure smooth departmental performance.

The post holder will

* Ensure finished goods meet design specifications and regulatory standards.

* Support compliance with Quality, Environmental and Health & Safety standards.

* Contribute to continuous improvement initiatives.

* Maintain high levels of customer satisfaction.

Main Responsibilities

* Process timesheets and allocate hours appropriately.

* Track, approve, and process employee expenses in coordination with Accounts.

* Maintain document control systems.

* Coordinate meetings, prepare agendas, record minutes, and track action plans.

* Perform accurate data entry and record keeping.

* Monitor and track PAT testing and calibration schedules.

* Manage travel and hotel bookings for site-based operatives and office staff.

* Support departmental improvement projects.

Project Administration Duties

* Process incoming customer orders.

* Raise and coordinate purchase orders with suppliers.

* Create and maintain project documentation, including work programmes and schedules.

* Liaise with internal and external stakeholders for required information.

* Assist in preparation of documentation for project start-up and completion.

* Develop and improve administrative processes for efficiency.

* Take responsibility for assigned projects and tasks.

General Responsibilities

* Carry out additional reasonable duties as directed by the Line Manager or Management Team.

* Promote teamwork and cooperation across all depots and the wider Winder Power group.

* Safeguard company assets.

* Treat colleagues and customers professionally and respectfully.

* Act in the best interests of the company at all times.

* Work responsibly to ensure safe working practices.

* Follow all Health, Safety, Quality and Environmental procedures.

Qualifications & Skills

* Minimum 5 years’ experience within an office environment.

* Experience with in the engineering services industry.

* Proficiency in ERP systems (preferably EFACS).

* Strong Microsoft Excel skills