Force Archivist

Overview

Force Archivist at South Yorkshire Police – Permanent Full‑time, 37 hours typical.

Location:

Main Street, Rotherham.

Salary: £25,242 – £27,204.

• Assist in the management of the storage, review and weeding of the Force Archive Store.
• Research, interrogate, analyse, interpret, translate, and update a wide variety of SYP IT systems both current and legacy.
• Provide expert advice/assistance and decisions‑making recommendations to the IAO whilst delivering the Archiving initiative.
• Promote and provide specialist advice and software training to internal staff/officers and external partners.
• Responsible for and support the wider force business areas in ensuring the accuracy of the data in the Records and Archive Management IT system, the Evidence Management system for POTF serious items and the Tape Library system.
• Analyse and apply APP Management of Police Information; review, retain, disposal criteria, relevant legislation and force policy to historical paperwork/physical evidential items/DNA samples and the management of seized firearms, including those for forensic testing/NABIS examination and the disposals process.
• Decide and provide recommendations of which exhibits should be reviewed, what information should be retained and which records can be disposed of.
• Comply with relevant legislation and national and local guidance, e.g. GDPR/H&S/Awareness and personal responsibility for security and control of access into the Archive.
• Support the development of processes and procedures to improve the efficiency and effectiveness of the ‘Storage, Review, Retain, Disposal’ function.
• Conduct critical audits and management of physical firearms and ammunition, disposal process.
• Work closely with the Force Armourer for guidance and support to ensure the correct disposal of all identified firearms ready for disposal.
• Receive telephone/written enquiries from internal and external sources.
• Deal with members of the public, internal and external customers in a professional manner.
• Drive South Yorkshire Police Vehicle when required.

Professional Practitioner certificate in Records Management or equivalent experience.

• Experience of dealing with members of the public face to face, proving emotional resilience, awareness of confidentiality both over the phone and in person.
• Experience of working in an administrative role, demonstrating a high level of numeracy and literacy skills.
• Computer literate with experience of data input and retrieval working across a variety of systems and Microsoft applications. Knowledge of Police systems CMS/CATS/Connect/Holmes/Lynx/KIM systems.
• Able to lift and move heavy and bulky items, resilience to working in a challenging warehouse environment.
• Prepared to provide statements to CPS/Legal services and inquiry teams.
• Current clean driving licence and willingness to travel throughout the Force area.
• Willingness to wear a uniform/PPE and have full protection Hepatitis B injections.

• A highly competitive salary and access to a generous pension scheme
• Generous annual leave allowance
• A wide range of family‑friendly policies including enhanced maternity, paternity and adoption leave
• Flexible working arrangements including flexi‑time and hybrid working
• A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust
• Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police
• Employee Assistant Programme (accessible 24/7) offering confidential support and advice
• Flexible lifestyle benefits such as:
  Blue Light Card, Company Shop, Cycle to work scheme
• Committed to embedding sustainability:
  South Yorkshire Police Sustainability Strategy 2020‑2025 (yhrn.police)
• Membership to the Sports and Social Club
• Access to a wide range of staff support groups and networks

Applicants must meet the minimum checkable history criterion of 5 years and successfully undergo recruitment vetting. This is a pre‑requisite of employment with South Yorkshire Police.

South Yorkshire Police is committed to striking a proportionate balance between self‑expression and the need…