Finance Officer

POSITION SUMMARY

This position is responsible for specific finance functions such as financial close out/reporting, obtaining and paying invoices by verifying and completing payable transactions, and being an Internal Auditor for purchasing cards and travel vouchers.

• Prepares work by gathering and sorting documents and related information
• Processes Vendor Forms and W-9s
• Pay invoices by verifying transaction information and scheduling and preparing payments
• Being acquainted with P-Card policy, State Fire Policy, HIPPA, Procurement, New Mexico State Statue, Personnel Policy and Fraud Policy
• Maintaining financial security by following internal accounting controls
• Preparing monthly reporting for Commission Meetings
• Provide 1099 reports and forms by the beginning of year according to IRS regulations
• Provide PBC schedules for audits
• Prepare and complete departmental journal entries
• Sort and distribute incoming mail
• Enter time and produce time sheet report for Finance
• Provide support to the Assistant Finance Director and Finance Director

• This position performs under the general supervision of the Assistant Finance Director/ Finance Director who may provide assignments and instruction, determines objectives, priorities and deadlines, and who assists the employee with unusual situations. The employee uses own initiative and judgment to perform work in an independent and timely manner in accordance with precedents and established policies and procedures.

• Education/Training/
  
  Experience:
  
  High school diploma or GED, three years’ experience, up to two years college/48 hours course work can be substituted for two years’ experience.
• Experience Substitution: A combination of education, experience, and training may be applied in accordance with Chaves County.
• Licenses/Certification: Valid N.M. driver’s license with a good driving record.
• Desirable
  
  Qualifications:
  
  Associate’s Degree in Business Administration, Social Sciences or related field AND at least two (2) years’ experience in business administration or accounting.
• Other. Post offer Drug Analysis Test. Driver’s license, Employment and criminal Background Investigation.

• Considerable knowledge of business and personal computers, and spreadsheets software applications.
• Ability to assess and prioritize multiple tasks, projects and demands.
• Ability to communicate effectively orally and in writing in English.
• Establish and maintain effective working relations with co-workers and customers.
• Work independently using good judgment and decision-making skills.
• Employee must know and understand County Personnel Policy as well as all county and departmental policies pertinent to the position.
• May require some out of town travel for training.
• Must be able to maintain an acceptable attendance record, be punctual and meet established deadlines.

This position must comply with all safety guidelines of Chaves County.

Work for this position is performed indoors. The work is sedentary, typically requiring the employee to be able to sit comfortably to do the work, extensive hand and wrist use on computer keyboard, and visual use of computer monitor. There may be some walking, standing, bending, carrying of light items or driving an automobile. Talking, hearing and seeing are essential to the performance of the job.

The work area is adequately lighted, heated, and ventilated and involves typical risks associated with an office environment that require normal safety precautions and safe work practices.