Administrative Assistant

Administrative Assistant page is loaded## Administrative Assistant remote type:
On-site locations:
Roseville, MNtime type:
Full time posted on:
Posted Todayjob requisition :
JR260144

Shift: Monday through Friday, 7:30 AM - 4:30 PM (open to 8:00
-5:00 as well)
** Admin Assistant
***
* SUMMARY:

** Responsible for provision of varied administrative support duties to a unit/department; provides support to management and staff with administrative and operational support tasks.

Compensation: $18.00 - $20.00 per hour
*
* ESSENTIAL FUNCTIONS:

*** Performs administrative support which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the department to which assigned.
* Manages databases and/or spreadsheet files and to develop special report formats.
* Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.
* Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.
* Provides information to clients or to staff that requires the use of judgment and the interpretation of policies, rules or procedures.
* Arranges meetings by notifying attendees, reserving rooms and making lodging and/or meal arrangements.
* Organizes, maintains and purges various departmental files.
* Prepares correspondence, reports, forms, contracts and specialized documents.
* Proofreads and checks documents and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
* Enters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.
* Oversees and personally performs a variety of office administrative details such as entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.
* Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures.
* Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team.
* Promotes and supports the overall mission of Pace Analytical by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment.
*
* QUALIFICATIONS:

***
* Education and Experience:

** High School Diploma/GED; AND two (2) years of administrative support experience; OR an equivalent combination of education, training and experience.
** Required Knowledge and Skills
**** Required Knowledge:
*** Policies, procedures and functions of the department to which assigned.
* Administrative practices and procedures, such as business letter writing and the operation of common office equipment.
* Correct English usage, including spelling, grammar, punctuation, and vocabulary.
* Standard business arithmetic, including percentages and decimals.
* Basic budgetary principles and practices.
* Computer applications and systems related to the work.
* Principles and practices to serving as an effective project team member.
* Methods to communicate with staff, coworkers, and customers to ensure safe, effective and appropriate operations.
* Correct business English, including spelling, grammar and punctuation.
*
* Required Skills:

*** Providing varied administrative assistance to a chief executive officer and high-level administrative staff.
* Interpreting, applying and explaining complex policies and procedures.
* Using tact, discretion, initiative and independent judgment within established guidelines.
* Analyzing and resolving office administrative situations and problems.
* Researching, compiling, and summarizing a variety of informational materials.
* Composing correspondence and other written independently or from brief instructions.
* Establishing and maintaining effective working relationships with those contacted in the course of the work.
* Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.
* Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
* Maintaining databases, forms, documents and related information.

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