Fleet Administrator

Fleet Administrator (Project Management)

Join Our Team as a Fleet Administrator! Our Fleet Administrator supports our Shop & Purchasing Manager by ensuring all vehicles and equipment are properly maintained, registered, tracked, and utilized efficiently.

We are looking for someone who is accountable, engaged, helpful, humble, and resourceful, a team player who takes ownership, collaborates effectively, and proactively supports the company and colleagues.

• Coordinate delivery, pickup, and return of all rental and company-owned equipment (boom lifts, trailers, generators, dumpsters, etc.)
• Maintain accurate fleet inventory and track usage, location, return dates, and condition
• Schedule and track maintenance and inspections for vehicles and heavy equipment; perform daily/weekly inspections
• Support disposal or sale of outdated or unsafe equipment
• Handle DMV-related tasks (registrations, renewals, titles) and maintain insurance, inspection, and compliance records
• Coordinate installation, removal, and reassignment of GPS, dash cams, and telematics systems
• Schedule vehicle upfits (truck wraps, ladder racks, decals, specialty modifications)
• Assist with vendor coordination for maintenance, repairs, and equipment services
• Track fleet expenses, produce reports in Excel, and maintain organized fleet documentation
• Support fleet policies, procedures, and safety standards

• 23 years of experience in fleet coordination, logistics, roofing equipment management, automotive, or related administrative role
• Mechanical or automotive experience (mechanic, service writer, diesel tech) is a plus
• Proficient with Microsoft Office, especially Excel
• Comfortable handling DMV paperwork and compliance documentation
• Strong organizational skills and attention to detail
• Able to work in office, shop, and outdoor environments
• Must have a valid driver’s license and meet company driving standards
• Able to lift up to 50 lbs occasionally and travel up to 10%
• Bilingual in English and Spanish a plus

Combination of office, shop, warehouse, and outdoor work. Exposure to temperatures, weather, and construction environments. Regular use of hands for tools and office equipment.

• Generous paid time off
• Nine paid holidays
• Paid every Friday
• 401) with employer match
• Per Diem
• Boot allowance (up to $200 annually)
• Career growth and development opportunities
• Paid training & certification
• Safety-first culture
• Employee Assistance Program (EAP)
• Healthcare (terms apply)

Medical, dental, and vision coverage (free medical base plan for employees). FSA and HSA options. Employer-paid life insurance. Voluntary benefits (accident, critical illness, short-term disability).

See full job description here:
Fleet Administrator - Job Description

Kodiak is committed to maintaining a safe and drug-free workplace for all employees. We require all candidates to undergo pre-employment drug screening.