Corporate Accounting and Payroll Specialist

Corporate Accounting & Payroll Specialist

The Corporate Accounting & Payroll Specialist is responsible for processing bi-weekly payroll in conjunction with third party service, administering employee benefit invoices and deductions, and ensuring accurate payroll records and compliance. In addition, this role is responsible for corporate accounts payable, cash management activities, account reconciliations, journal entries, and month-end close tasks. The position is a key member of the Corporate Accounting team and works closely with construction accounts payable processors and Assistant Controller to ensure timely and accurate financial reporting.

Reports to:

Corporate Controller

Supervisory Responsibilities:

None

Job Classification:
Regular, Full Time, Non-Exempt

• Process bi-weekly payroll in accordance with federal, state, and local requirements in coordination with third party service, including preparation of journal entries related to payroll, benefits, and accruals
• Process corporate accounts payable including employee benefit billing allocations, intercompany billings and management of parent accounts
• Monitor and maintain accounts payable aging report and resolve discrepancies
• Prepare and record cash transfers and wires as approved
• Communicate with internal and external parties with a sense of urgency

• Process bi-weekly payroll in UKG software in accordance with federal, state, and local requirements in coordination with external consultants
• Coordinate benefit enrollment and deductions
• Review and process garnishment requests in coordination with external consultants
• Respond to employee payroll and benefits questions
• Support annual audits and required reporting related to payroll and 401(k)

• Process corporate accounts payable, including overhead, employee expense reimbursement requests, and predevelopment jobs
• Prepare journal entries related to payroll, benefits, and accruals
• Process reconciliations for corporate billing accounts including credit card, cellular, and rental car service
• Perform document copying, scanning, and physical/digital filing as needed for the department
• Compile supporting documents requested by corporate and project external auditors for vouching of payables
• Assist with GL account analysis
• Maintain internal controls and department procedures documentation
• Troubleshoot integration errors between paperless invoice approval and GL software systems
• Participate in weekly accounting department meetings
• Communicate status of work, deadlines, and issues proactively
• Cross-train on key accounting tasks to support coverage needs
• Other corporate accounting-related duties as directed by supervisor

• Monitor cash balances and update internal reporting
• Prepare and record internal transfers and external wires as approved
• Process Accounts Receivable bank deposits

$36.50 - $42.00 per hour plus bonus, depending on experience

Senior-level, at least 5 years of work experience in a similar or related position with a four (4) year college degree and/or equivalent work experience accounting and payroll processing.

• Maintain a high degree of confidentiality and protect the integrity of privileged information
• Analyze and interpret documents such as regulation guidance, operating, procedural manuals, and safety documents
• Write routine reports and correspondence
• Strong leadership and mentoring abilities
• Communicate effectively with vendors, affiliates, stakeholders, corporate shareholders, and employees
• Knowledge of advanced accounting principles and General Ledger activity
• Effectively reconcile account balances, calculate figures and amounts, and apply basic math concepts
• Proficiency in advanced accounting software and UKG
• Proficiency with Microsoft Office (Excel, Word, Outlook) and in-house property management software
• Operate a 10-key with speed and accuracy, fax, copier/scanner, telephone, personal computer, and typewriter
• Apply principles of logical thinking to a variety of practical situations and accurately follow standardized procedures
• Perform duties while under pressure and meet deadlines…