Accounts Payable Specialist

Job Description

Job Description

Join LB Construction where you’re an Owner, Not Just an Employee

Lancaster Burns Construction, Inc. is a multi-trade subcontractor specializing in commercial and industrial construction which performs Rough Carpentry, Steel, Metal Stud/Drywall, and Concrete. LB Construction was founded in 1992 and became a 100% Employee Owned. We are licensed in CA, NV, and OR and are an AISC certified Steel fabrication shop.

Why Choose LB Construction?

• 100% Employee-Owned, you are part of the company’s success
  • Career development & advancement opportunities
  • Team-first, safety-driven culture
  • Be more than an employee. Be an OWNER!

Job Summary

The Accounts Payable (AP) Specialist is a critical role responsible for executing the full-cycle AP process within the construction environment, ensuring timely and accurate processing of invoices, managing vendor accounts, and processing payments with a specific focus on construction-related complexities like and Job Costing. This position supports the Finance and Project Management teams by maintaining accurate financial records, adhering to company policies and IRS 1099 requirements as well as serving as the primary AP subject matter expert.

Duties & Responsibilities

• Owns the full year-end compliance cycle, including the reconciliation, preparation, electronic filing, and mailing of 1099 and other required forms for vendors and subcontractors.
  • Directs and validates the accuracy of all construction specific AP compliance documentation.
  • Leads the AP component of the month-end and year-end closing process.
  • Conducts weekly audits of processed invoices to ensure correct GL coding and accurate allocation to project job costs.
  • Oversees the processing of high-volume, full-cycle accounts payable, including receiving, coding, and entering invoices, and expense reports with a focus on detailed job costing allocation.
  • Oversees the execution of weekly payment runs (checks, ACH, wire transfers) ensuring payments are reconciled and appropriate supporting documentation is maintained.
  • Insures the collection and validation of required vendor compliance documents, including W-9 forms.
  • Reconciles vendor statements monthly, investigating and resolving discrepancies, outstanding invoices, and debit balances promptly.
  • Accurately tracks and allocates expenses to specific jobs, general ledger accounts, and cost codes using industry specific accounting software.
  • Supports year-end closing processes and provides support for both internal and external audits.
  • Responsible for processing all credit card reconciliations and employee reimbursements in a timely manner.
  • Performs other duties as assigned.

Financial Responsibilities

• This position is responsible for the secure, accurate, and compliant processing and disbursement of company funds through the Accounts Payable system. This includes managing cash flow impacts, verifying expense allocations, and ensuring 1099 compliance.

Supervisory Responsibilities

• This position has no supervisory role.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills and Abilities

• Exceptional attention to detail and accuracy in data entry and financial record keeping.
  • Proven ability to manage high-volume transactions and meet strict weekly and monthly deadlines in a fast-paced environment.
  • Strong organizational and time management skills with the ability to prioritize multiple projects and tasks.
  • Excellent written and verbal communication skills for effective internal communication and professional interaction with vendors and subcontractors.
  • Ability to troubleshoot and solve complex AP issues, particularly those involving purchase orders and job cost discrepancies.
  • Proficiency in the Microsoft Office Suite, especially Excel (pivot tables, VLOOKUPs), for reporting and analysis.

Knowledge

• Deep knowledge of full-cycle Accounts Payable processes and best practices.
  • Thorough understanding of…