Accounts Receivable Specialist

This range is provided by Apple One Employment Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$65,000.00/yr - $75,000.00/yr

The Accounts Receivable Specialist is critical in managing customer accounts, ensuring timely collection of payments, and maintaining strong relationships with clients, subcontractors, and vendors. The ideal candidate will have experience with construction billing cycles, progress billing, and retention management.

• Prepare and process accurate invoices for construction projects, including progress billing and milestone payments
• Review and verify contract terms, change orders, and project documentation before invoicing
• Coordinate with project managers and field staff to ensure billing accuracy and completeness
• Manage retention billing and release of retained amounts upon project completion

• Monitor customer accounts and aging reports to identify overdue payments
• Conduct collection calls and send payment reminders to customers in a professional manner
• Negotiate payment plans and resolve billing disputes with clients
• Maintain detailed records of all collection activities and customer communications
• Collaborate with project managers to resolve any project-related payment issues
• Reconcile accounts receivable ledger to ensure accuracy
• Prepare monthly aging reports and collection summaries for management
• Maintain organized filing system for contracts, invoices, and payment documentation
• Assist with month-end and year-end closing procedures

• Serve as primary contact for customer billing inquiries and payment questions
• Work with customers to resolve discrepancies and payment issues promptly
• Maintain professional relationships with general contractors, property owners, and other clients
• Provide excellent customer service while ensuring company policies are followed

• Ensure compliance with lien laws and filing requirements
• Maintain proper documentation for warranty and retention releases
• Assist with preparation of sworn statements and lien waivers
• Support audit processes by providing necessary documentation and explanations

• High school diploma or equivalent required;
  Associate's degree in Accounting, Finance, or related field preferred
• 3+ years of accounts receivable experience, preferably in construction or related industry
• Experience with construction billing processes and industry terminology preferred
• Knowledge of construction progress billing and retention tracking
• Ability to interpret billing-related contract terms, including payment schedules and change orders

• Seniority level:
  Associate
• Employment type:
  
  Full-time
• Job function:
  Accounting/Auditing and Project Management
• Industries:
  Construction and Accounting