Clerk, Processing

Login to Apply Clerk, Processing

JOB STATUS: OPEN POSTING DATE: 01/06/2026 CLOSING DATE: 01/13/2026 11:59 PM POSTING NUMBER:

LOCATION:

Accounting

POSITION TITLE:

Clerk, Processing

JOB DESCRIPTION:

Primary

Purpose:

To assist in the administration of the business affairs of the district.

RESPONSIBILITIES:

* Process accounts payable invoice transactions which include sorting of documents and preparing for payment

* Make copies and operate other office equipment

* Open, date-stamp, and sort all incoming postal mail twice a day. This includes distributing mail to appropriate persons/departments

* Preliminary research of any past due amounts on invoices or statements

* Count and receipt routine incoming cash and checks.

* Make a control list of all incoming checks

* Gather and process outgoing invoices for interoffice mail

* Assist with a department initiative in scanning and electronic record maintenance

* Assist when needed with weekly distribution of accounts payable/travel checks

* Audit student meal purchase transactions and assist employees in completing related forms if needed

* Assist Finance Specialist with filing of invoices and quarterly statements

* Communicate both verbally and in writing as necessary to maintain excellent working relationships with District personnel and vendors

* Keep informed of and comply with state and district policies and regulations concerning primary job functions

* Serve as back up for accounting clerk

* Assist in good public relations by welcoming and assisting visitors

* Assist other accounting personnel as needed

* Maintain confidentiality of department information

* Attendance at work is an essential function

* Perform other duties as assigned by the supervisor or designee

EXPERIENCE:

QUALIFICATIONS:

Minimum

Education/Certification:

* High school diploma or G.E.D.

* 15 credited college hours OR two years of experience as a secretary or similar office experience preferred

Special Knowledge/

Skills:

* Proficiency in typing and data entry

* Ability to communicate effectively both verbally and in writing

* Operation of 10 key calculator

* Working knowledge of general office procedures and the operation of computers and common office equipment

* Knowledge of basic bookkeeping

* Knowledge of basic internal controls/payment procedures

* Knowledge of purchase order systems preferred

* Knowledge of common software packages such as Microsoft Word and Excel

OTHER INFORMATION:

Equipment Used:
Computer for specialized data entry, word processing, spreadsheet applications, printer, typewriter, copy machine, calculator, telephone, check sealer/mailer.

Working Conditions:

Mental/Physical Demands/Environmental Factors:

Light lifting and carrying (under 15 pounds), use of fingers, walking, specific visual requirements (using computer), specific hearing requirements (telephone conversations). Unusual fatigue factors (constant concentration).

JOB CONTACT INFORMATION:

APPLY TO: GROUP / GRADE:
Wage/Hour Status:
Hourly;

Reports To:

Accounts Payable Coordinator;
Date Revised:
January 2026 SALARY:
Pay Grade: 4 DAYS: 230