Legal Assistant

Douglas County District Attorney – Full Time

Full time position available with competitive full-family benefit package. PERS/OPSRP retirement and availability of deferred compensation retirement savings.

Onsite (Courthouse complex) childcare available at a discounted employee rate through Roseburg Professional Childcare (Fowler St. location only). Availability is subject to center waitlist.

This position will serve in an at-will position under an elected official.

This position provides entry/intermediate level procedural legal support to the prosecutors of the District Attorney’s office, requiring routine legal forms, litigation documents, reports and/or other specialized legal office support.

This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.

• Perform routine legal office clerical support and technical assistance for trial preparation and sentencing including setting up, prioritizing, monitoring and tracking court cases, discovery demands, projects, programs, and advising deputy district attorney, supervisor, or other assigned professional of required actions.
• Prepare and provide discovery of potentially graphic and sensitive documents to defense counsel and deputy district attorney; duplicates audio, video, photographic and other evidence; processes digital media for disclosure.
• Type a variety of letters, forms, memos, and other legal documents from verbal, transcribed and/or written instructions; take dictation or transcribe from electronic records or tapes; draft basic legal documents in accordance with court rules and procedures for review by attorney or other professional, verifying and correcting grammar, format, and composition as required.
• Review accuracy and completeness of routine forms, records, entries, indictments, complaints, orders, and other incoming legal documents by compiling information from various sources; organize documents and research discrepancies when needed.
• Enter information into various computer databases for internal and external records and reports. Perform court-ordered expunction of records.
• Review calendaring to remain within time limits; process and file completed documents with appropriate court; prepare and issue new cases for grand jury; prepare subpoenas and notify individuals as needed.
• Respond to incoming telephone calls and in-person inquiries from various sources, including victims, witnesses, general public, police and probation officers and other court staff; apply knowledge of departmental regulations and procedures when answering public inquiries and providing information.
• Receive, receipt, and record payments or other revenue received in department.
• Maintain trial calendar, docket and/or other related tickler system calendars, spreadsheets, and/or tracking/notification system to eliminate missed deadlines; schedule and confirm appointments, including interviews, meetings, appointments, supervisions, conferences, expert witnesses, etc.

This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.

Any equivalent combination of education and experience will be considered; the following is preferred:

• Three years clerical experience of a progressively responsible nature, two years of which in a public or private law office is preferred.

Knowledge of standard legal office practices, procedures, documents, terminology, business English, grammar, spelling, basic arithmetic, composition, recordkeeping, filing and database entry; knowledge of State and Federal Court Rules.

Skills in computer systems and applications related to the job with advanced keyboarding skills; taking and transcribing dictation, use of modern office equipment, telephone, and computer software systems.

Ability to communicate effectively in oral and written forms, maintain confidentiality, accurately perform basic mathematical operations, plan and prioritize work and make relevant decisions using sound judgment; establish and maintain records, reports, calendars and statistical data; courteously meet and deal…