Talent Acquisition Specialist

About Umpqua Health

At Umpqua Health, we’re more than just a healthcare organization; we’re a community‑driven Coordinated Care Organization (CCO) committed to improving the health and well‑being of individuals and families throughout Douglas County, Oregon. Our comprehensive services include primary care, specialty care, behavioral health services, and care coordination, providing a holistic, integrated experience. We foster a supportive environment where every team member plays a vital role in delivering accessible, high‑quality healthcare and building a healthier community together.

Position Title: Talent Acquisition Specialist

Department: People Operations (Human Resources)

Status: Full Time, Exempt position

Schedule: Monday through Friday – 8:00 am to 5:00 pm

Location: On‑site position

Salary: Wage Band 18: $68,155 – $80,000

• Full‑time position. Must reside in Oregon – Douglas County.
• Generous benefits package including PTO, health/vision/dental insurance, 401(k) with company match, gym membership reimbursement, tuition reimbursement, and more.
• Salary is dependent upon experience.

The Human Resource Recruiter serves as a recruitment expert in onboarding new hires for Umpqua Health. The HR Recruiter acts as an advisor and liaison on talent acquisition, strategic hiring initiatives, and onboarding requirements to find the most qualified professionals that reflect the organization’s business objectives. This role ensures new hires have a smooth, well‑coordinated transition by managing pre‑employment requirements, communicating with candidates, and partnering with internal teams to prepare for each employee’s first day.

• Support the hiring process from candidate selection through completion of all onboarding activities.
• Facilitate talent acquisition for assigned departments, collaborating with hiring managers to meet workforce planning and talent needs.
• Order and monitor background assessments for applicants.
• Serve as a trusted advisor and coach to managers and employees on HR policies, performance management, employee relations, and organizational development.
• Create and maintain personnel files in accordance with company policy and legal requirements.
• Provide guidance and support on talent acquisition to applicants, executives, and managers.
• Analyze HR metrics and trends related to talent acquisition and retention.
• Create job descriptions, new hire requisitions, and status‑change forms for internal employee changes and new applicants.
• Expertise in recruitment platforms: create job postings, interview guides, and assessments.
• Conduct phone screen interviews and panel interviews, coordinating with management teams specific to each position.
• Qualify and screen new applicants based on required and preferred qualifications and company standards.
• Provide a professional, positive, and informative experience for new employees.
• Follow up with new hires after Day 1, Week 1, and during early employment milestones when required.
• Identify opportunities to improve the onboarding process and overall candidate experience.
• Create and manage personnel folders for compliance and federal standards.
• Enter new hire information into the HRIS system.
• Handle requests such as new positions, back filling vacant positions, and status changes of current staff, in addition to other talent‑acquisition activities.
• Coordinate and present new hire orientation for recruits to facilitate a smooth and successful experience.
• Partner with HR specialists in compensation, benefits, learning & development, and DE&I to implement enterprise‑wide initiatives.
• Ensure compliance with local, state, and federal employment laws and regulations.
• Champion a culture of diversity, equity, inclusion, and belonging within the business unit.
• Comply with the organization’s internal policies and procedures, Code of Conduct, Compliance Plan, and applicable federal, state, and local regulations.
• Perform other related duties as assigned.

• Combination of an associate’s degree and experience in Human Resources or credentials such as SHRM‑CP, SHRM‑SCP, PHR, or SPHR.
• 1‑2 years of recruitment experience,…