Personal Assistant

Location:

Rome

This role is offered as a Fixed Term Opportunity of up to 12 months.

Please apply in English.

Join a truly global FMCG business that puts inclusivity, innovation, and its people at the heart of everything it does.  Imperial Brands  is home to a diverse community of 25,000 colleagues worldwide, and we’re now looking for a talented  Personal Assistant  to support our  General Manager  in Rome.

In this pivotal role, you’ll provide high-level administrative and organisational support, working closely with senior stakeholders and becoming a trusted partner in the smooth running of day‑to‑day operations.

Principle Accountabilities

Manages the General Manager’s diary, schedules meetings, and coordinates appointments.

Provides support to the Cluster Team, including organising external meetings and preparing agendas and minutes.

Arranges internal and external meetings, coordinating availability and ensuring all logistics are in place.

Prepares meeting packs, agendas, briefing notes, and other executive materials as required.

Oversees office logistics for the GM, including room bookings, equipment needs, and acting as the first point of contact for queries.

Coordinates travel arrangements, prepares related documentation, and supports managers with meetings and events.

Skills and Experience Required

Proven experience in similar roles, including event planning and communications.

Exceptional organisational abilities with strong time‑management skills.

Confident communicator with the ability to manage multiple tasks effectively.

Adaptable and able to work efficiently in a fast‑paced, dynamic environment.

Advanced IT proficiency, including Excel, PowerPoint, and the full Microsoft Office suite.

Fluent in spoken and written English, with willingness and ability to travel as required.

What We Offer
In return for playing your part in building our future, you will receive a comprehensive compensation package with salary, bonus scheme and further benefits as well inspiring places to work and collaborate with purpose. Here at Imperial we will give you the opportunity to grow and learn, innovate at pace and be a part of our purpose to forge a path to a healthier future for moments of relaxation and pleasure for our consumers.

Everyone Belongs
Everyone belongs in Imperial. We are proud of being a truly inclusive organisation. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence. We give fair and equal consideration to all our applicants. Please contact us at    to let us know if we can provide support in helping you complete an application and/or attend an interview.

About Us
We’re a truly international company, fourth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by 25,000 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work.

Our agility and collaboration are driving our ambitions, innovation and success all supported by our award‑winning development programmes that creates exciting and rewarding career opportunities for all. Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference.

As a matter of policy, Imperial Tobacco or its subsidiaries never requests or requires payment as part of any recruitment process.

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