Job Description & How to Apply Below
The Food and Agriculture Organization of the United Nations (FAO) has announced an exciting opportunity for qualified candidates to join its headquarters in Rome, Italy, as an Office Assistant (G-3) within the Fisheries and Aquaculture Division. This vacancy, issued under a Call for Expressions of Interest , is ideal for professionals with solid administrative skills who are seeking to contribute to global food security, sustainable development, and environmental stewardship while working in a truly international environment.
FAO is one of the world’s leading specialized agencies of the United Nations, dedicated to achieving food security for all and ensuring that people have regular access to enough high-quality food to lead active, healthy lives. Through its work, FAO supports the 2030 Agenda for Sustainable Development by promoting agrifood systems that are more efficient, inclusive, resilient, and sustainable , contributing to better production, better nutrition, a better environment, and a better life for all.
About the Position
The Office Assistant position is a General Service (G-3) staff role, based at FAO Headquarters in Rome, Italy . The appointment is for one year , with the possibility of extension depending on performance and organizational needs. As a General Service role, recruitment is conducted locally, meaning candidates must be nationals of Italy or hold a valid residence and work permit and live within commuting distance of the duty station.
The post is located within the Assessment and Management Team (NFIFM) of the Fisheries and Aquaculture Division (NFI) , specifically supporting the EAF-Nansen Programme . This long-term programme focuses on strengthening sustainable fisheries management and ocean governance in partner countries, particularly across Africa and the Bay of Bengal, through the application of the Ecosystem Approach to Fisheries (EAF) .
Organizational Context
The Fisheries and Aquaculture Division plays a central role in FAO’s mandate by addressing the economic, social, governance, and environmental dimensions of fisheries and aquaculture. Its work supports food security, poverty reduction, biodiversity conservation, and the sustainable use of aquatic resources.
Within this framework, the EAF-Nansen Programme supports 27 African countries and five countries in the Bay of Bengal , providing scientific advice, capacity development, and policy support to improve fisheries management. The Office Assistant will contribute to the smooth daily operations of this high-impact programme, ensuring that administrative and logistical processes function efficiently.
Main Purpose of the Role
The Office Assistant provides essential administrative and office support services , contributing to the effective functioning of the work unit. This role is critical in maintaining organized workflows, facilitating communication, and supporting programme staff in delivering results.
Working under the guidance of the Senior Programme Coordinator , assigned officers, and the Programme Assistant, the Office Assistant operates independently on routine matters while seeking guidance on more complex issues. The position offers valuable exposure to FAO’s systems, procedures, and international work culture.
Key Duties and Responsibilities
The Office Assistant performs a wide range of routine yet vital tasks, including:
Typing, formatting, and drafting routine correspondence, reports, tables, presentations, and publications
Receiving and directing telephone calls and visitors, managing emails, and responding to routine inquiries
Entering, retrieving, structuring, and updating data from various sources and presenting it in standard formats
Maintaining office files and reference systems, including electronic signature books
Initiating, monitoring, and tracking administrative transactions in FAO’s financial, travel, and human resources systems
Supporting the organization of meetings, workshops, and events, including arranging meeting rooms and facilities
Assisting with travel arrangements such as transport, accommodation, logistics, and documentation
Ensuring the availability of office supplies…
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