Executive Administrative Assistant

Overview

Department 09120 HC Corporate Headquarters 221 Technology Pkwy - General Administration

Status:
Full time
Benefits Eligible:
Yes
Hours Per Week: 40
Schedule Details/Additional Information:
Monday-Friday 8-5 Onsite

$30.70 - $46.05

• Coordination of supervisors’ schedules, travel arrangements (hotel reservations, airline reservations, ground transportation, seminar registration, etc.), and preparation of expense reports for reimbursement.
• Set up meetings and maintain meeting schedules for multiple executives and/or senior vice presidents, ensuring priorities are met and time is used effectively.
• Arrange catering, AV requests, handouts, agendas, minutes, etc., for meetings.
• Performance of diversified administrative and secretarial work in support of multiple executives and/or senior vice presidents: compile, analyze, and summarize data for reports; route inquiries/calls; respond to routine correspondence; initiate follow up; provide background information as required; collect data to prepare reports; prepare presentations and notices.
• Provide administrative support for the Operations Improvement Department and the Project Support Office, including typing letters, memos, and reports; compose correspondence not requiring supervisors’ attention; gather information for reports; prepare letters and other materials; and disseminate correspondence to appropriate parties.
• Screen mail and determine routing; respond to routine matters; greet and direct visitors; respond to associate/patient complaints and direct to appropriate parties.
• Maintain confidential department files and filing systems.

• High School education or equivalent.
• 7 years of secretarial experience with at least 5 years in an executive or senior level secretarial position.

• Typing 60+ wpm preferred
• Shorthand/dicta phone
• Basic computer knowledge; proficient with word processing, spreadsheet, and presentation software
• Ability to navigate and gather information via the internet
• Ability to use supportive technology (e.g., Palm Pilots or other devices)
• Ability to prioritize work
• Excellent communication and organizational skills

Ability to work in changing environment; prioritize independently; respond to multiple simultaneous requests; work under stressful conditions with professionalism, tact, and discretion.

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, retirement offerings, career development, and more.

• Base compensation listed within the pay range based on qualifications, skills, experience, and training
• Premium pay such as shift, on call, and more based on a teammate’s job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and short- and long-term disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Advocate Health is the third-largest nonprofit, integrated health system in the United States. Headquartered in Charlotte, North Carolina, Advocate Health operates across multiple states and services nearly 6 million patients, with extensive clinical trials and a large graduate medical education program. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, offering a wide range of services and a strong commitment to equitable care.

To perform diversified administrative and secretarial duties for multiple executives and/or senior vice presidents using independent judgement and action.