Payroll Specialist

The Payroll Specialist will be responsible for end-to-end payroll administration, with a specialized focus on union fringe-benefit reporting and certified payroll compliance. This role includes ensuring accurate, timely payroll processing for union and non-union employees, maintaining compliance with applicable labor laws and union agreements, and supporting payroll-related inquiries. The Payroll Specialist will collaborate with the Payroll, HR, and Finance teams to streamline processes and implement best practices.

This role ensures that all pay practices and contract pay requirements are met in accordance with contractual obligations and local, state, and federal laws.

Process Payroll:
Manage the end-to-end payroll process for designated payrolls with accuracy and timeliness, including data entry, calculations, timesheet verification, deductions, benefits, and reporting.

Compliance Monitoring:
Track changes in labor laws, regulations, and union agreements to ensure ongoing compliance with payroll-related requirements. Associate’s degree in accounting, finance, business administration, or a related field, with a minimum of 3 years of relevant work experience; or an equivalent combination of education and experience.

Minimum 3 years’ experience in payroll administration in a union environment.

Experience with ERP and HRIS software programs (preferably Vista ViewPoint). Strong analytical skills with the ability to collect, organize, analyze, and disseminate large volumes of information with attention to detail and accuracy.

Excellent communication skills, including the ability to effectively convey complex information clearly to both technical and non-technical stakeholders. Proficiency in business process management software.

Ability to work both independently and collaboratively in a fast-paced environment, managing multiple priorities and deadlines effectively. Ability to approach opportunities and challenges with an energetic, motivational, and action-oriented approach. Proficiency in payroll software and MS Office Suite, particularly Excel.

Ability to prioritize and take immediate action on high-priority tasks. An understanding of payroll tax filings, with the knowledge to complete the Federal 940, 941, and W-2. An understanding of Federal tax deposit requirements and the ability to use the EFTPS website to make payments. An understanding of state payroll tax withholding requirements and the ability to use state websites to make payments and file returns.

An understanding of state unemployment requirements and the ability to use state websites to make payments and file returns. Payroll Org - Fundamental Payroll Certification (FPC) preferred or equivalent payroll knowledge, with the ability to obtain within 12 months of starting the role.

Ability to work with and collaborate with other payroll and HR team members.

This role requires remaining in a stationary position (sitting and/or standing) for extended periods (approximately 50% or more of the workday). The employee must be able to operate a computer or laptop and other standard office equipment in an office environment with natural and/or fluorescent lighting. The position may require navigating between floors in the office building, attending occasional off-site meetings, and lifting up to 20 pounds unassisted.

On occasion, the role may involve manual tasks that require moderate physical exertion and may expose the employee to variable weather conditions. The employee may also encounter elevated noise levels in certain environments; appropriate hearing protection will be provided and/or required as applicable.
** Additional*
* *
* Job Description:

**** Base Compensation:
** The base salary range may vary depending on geographic location, applicant skills, and prior relevant experience.

We offer our full-time employees a comprehensive benefits package that includes medical, dental, and vision plans, life insurance, disability coverage, retirement plans with matching contributions, and generous paid time off. Additionally, we provide profit sharing, tuition reimbursement, and an employee assistance program.

Veit is one of the country’s leading…