Administrative Assistant

Job Title: Administrative Assistant/Front Desk

Reports to
:
Head of Upper Campus

Status:Part-time (Monday through Thursday beginning the last week of July and running through the week after the end of the school year in May). Typical hours would be Monday, Tuesday, and Thursday from 7:30 am to 4:00 pm and Wednesday from 8:30 am to 12:30 pm.

Evaluation: The Administrative Assistant/Front Desk position will be evaluated in accordance with provisions of the Board’s policy on evaluation of professional personnel and this job description.

The Administrative Assistant/Front Desk serves as the first point of contact for students, families, staff, and visitors to the Logic and Rhetoric Schools. This position supports the daily operations of the Upper Campus by providing administrative assistance, managing communication and logistics, and fostering a welcoming, orderly, and Christ-honoring environment that reflects the mission and values of Providence Academy.

• Greet and assist students, parents, faculty, and visitors with warmth, professionalism, and discretion.
• Manage incoming phone calls, emails, deliveries, and visitor check-in procedure.
• Maintain accurate student attendance records and communicate attendance issues as directed using FACTS SIS.
• Support daily campus logistics, including scheduling, forms, and communication distribution.
• Schedules substitutes for teachers (often during off contract hours)
• Assist with basic first aid needs and student check-ins/check-outs according to school policy.
• Maintain a clean, orderly, and welcoming front office environment.
• Handle confidential information with integrity and professionalism.
• Assist administrators and faculty with clerical and organizational tasks as needed.
• Serve as a liaison between parents, students, faculty, and administration as appropriate.
• Communicate clearly and promptly while maintaining a calm and gracious demeanor.
• Support school events and special activities as assigned.
• Follow established procedures and exercise sound judgment when issues arise.
• Identify operational needs or concerns and communicate them to the supervising administrator.
• Demonstrate flexibility and willingness to assist in a variety of tasks to support campus needs.

• Provide Christ-centered, Biblically-directed, spiritual leadership to school faculty and staff as well as to other stakeholders as the opportunity arises
• Provide visionary leadership as part of the leadership team and to motivate others to unite in pursuit of the school’s mission and highly successful outcomes in keeping with the Providence Portrait of a Faculty Member
• Contribute toward an atmosphere of joyful service to Christ and others
• Ensure all resources (human, time, physical) are used effectively, and identify any additional resources needed
• Once onboarded, be willing to lead and make decisions with sound judgment and little guidance

• Familiarity with Windows, macOS, Chrome
  
  OS, and iOS devices
• Strong technology skills and ability to learn new programs as needed
• Strong troubleshooting and problem-solving skills
• Excellent verbal and written communication skills
• Strong organizational, time-management, and multitasking skills
• Ability to remain calm, professional, and solution-oriented in a busy environment

• High school diploma or equivalent required
• Prior administrative office or customer service experience preferred

• Faith in Jesus Christ as his/her personal Savior; a belief that the Bible is God’s Word and is the standard for faith and daily living
• Agrees whole-heartedly with Providence Academy’s Statement of Faith
• Is a Christian role model in attitude, speech, and actions toward others. (Luke 6:40)
  This includes being committed to God’s biblical standards for sexual conduct
• Is a Christian who is an active member of a Christ-centered church, and will remain so during the period of employment, growing in his/her Christian relationship with God,and actively practicing and exhibiting Christian principles of the Christian faith; seeks to model in speech, actions, and attitude a consistent daily…