Manager, Executive Operations

About ARVO

The Association for Research in Vision and Ophthalmology, Inc. (ARVO) was founded in 1928 in Washington, DC, by a group of 73 ophthalmologists. The Association's membership today numbers about 10,000 and continues to grow. ARVO is a global organization with members in the U.S. and also in over 75 countries. The membership is multidisciplinary, comprising both clinical and basic researchers.

Reporting to the Executive Director, the Manager, Executive Operations supports the effective operation of ARVO’s governance processes and volunteer management efforts. This position will regularly interact with Board of Trustees members. This role helps coordinate volunteer leadership activities, strengthens governance workflows, and ensures alignment with the organization’s mission and strategic priorities. The Manager works closely with staff liaisons and volunteer leaders to support consistent practices, clear communication, and positive volunteer experience across the organization.

This position serves as a central resource for committees, Board working groups, and governing bodies, helping volunteers feel informed, supported, and equipped to contribute to ARVO’s work. The Manager also collaborates with internal teams to maintain efficient processes and ensure volunteer and leadership groups are integrated into organizational planning.

• Support the annual committee appointment process by assisting with research, coordinating input from staff liaisons and committee chairs, preparing communications, updating information in the AMS and on the website, issuing appointment letters, maintaining rosters, and scheduling orientation calls.
• Serve as a primary point of contact for routine communication between the Executive Director, committees and the Board of Trustees, coordinating with senior leadership and staff teams as needed.
• Report meeting requirements for Board of Trustees, Board of Governors, and other related meetings to logistic staff; provide additional on-site support at these meetings when necessary. Provide support for virtual meetings.
• Coordinate with staff committee liaisons the Board and Committee meeting content, providing draft materials for review, and finalize the electronic copy and distribution.
• Prepare draft meeting minutes, seek approval, distribute and maintain final copy and track action items. Follow up with appropriate staff as needed to complete action items.
• Maintain and update training materials that outline committee roles, responsibilities, and decision-making processes for staff liaisons and committee chairs.
• Identify opportunities to improve processes, gather feedback, and recommend practical solutions to enhance efficiency and volunteer experience.
• Support alignment of volunteer engagement practices with ARVO’s bylaws, policies, and strategic initiatives.
• Assist in developing resources, tools, and support structures that strengthen volunteer governance practices.
• Maintain accurate records, communications, and engagement data to track participation and identify areas for improvement.

• Prepare annual timeline for nominations/elections in conjunction with selected election vendor.
• Project manage all aspects of the election process, from nominations, collection of nominee materials, set-up in election software, responding to candidate questions, and reporting of outcomes.
• Monitor voting results during the election.
• Update Nomination/Election Procedures/Guidelines as needed.
• Monitor ARVO bylaws to ensure that nomination/election content is up to date. Update the Bylaws, Board Orientation, and other executive operations documentation as required.

• Work with staff liaisons and meeting logistics to plan annual committee meetings and committee-sponsored events
• Maintains procedures and guidelines to improve committee and chapter management
• Tracks committee-related action items and outcomes, following up with staff liaisons as necessary to meet deadlines.
• Maintain meeting minutes, rosters, and files for committees. Serves as project lead, or team member, as assigned using…