Assistant Project Manager

## The Assistant Project Manager is responsible for assisting the Project Management Team with the daily management, coordination, and execution of the construction process. This role will assist with safety management, quality, cost management, contracting, scheduling, estimating, bidding and contract administration function to ensure successful completion of the project, both timely and within budget.

** ESSENTIAL DUTIES + RESPONSIBILITIES
*** Provide an operational support role in the project pre-construction services and bidding process to include preparing cost estimates, generating scopes of work, preparing preliminary schedule and site logistics as required
* Participate in the development of DAVIS Bid or GMP Package to include proper development of trade scopes, solicit and review subcontractor and material supplier bids, comprehensive project schedule and any necessary bid clarifications forreview and approval by senior staff
* Assist with buy-out process
* Develop, or assist with the implementation of the project budget
* Under the direction of senior management, negotiate and issue subcontract agreements, purchase orders, subcontractor submittal and RFI management, subcontract change orders, subcontractor schedule management, and subcontractor close out management
* Provide support information to the detailed project construction progress schedule in coordination with Superintendent, Project Manager, subcontractors and suppliers; update the schedule on a timely basis or as required by the Project with guidance from the primary Project Manager and Superintendent
* Assist in the preparation and maintain tracking logs for contract documents, submittals, shop drawings, requests for information (RFI’s), change orders, and material deliveries
* Review of submittals, shop drawings, and requests for information (RFI’s), including coordination with contract documents, with guidance from Superintendent and Project Manager
* Assist in sustainability and LEED tracking
* Maintain a complete, current and accurate set of contract documents and “as-builts”; electronically post and update drawings with RFIs and submittals
* Prepare change proposals, negotiate, execute, and issue change orders to subcontractors and others; prepare revisions to the budget, as a result of change orders
* Utilize subcontract terms and know how they apply to various situations on a project
* Track and obtain properly executed documents to include contracts, insurance certificates, bonds and other documents as required
* Assist and / or lead with project meetings, internal, owner or subcontract meetings, as required with supervision of lead Project Manager
* Prepare subcontractor meeting agenda and supporting materials; begin to run weekly meetings with assistance / participation
* Maintain meeting notes and issue meeting minutes that have been reviewed and approved by Project Manager
* Assist and / or lead in the preparation of the Project Status Report (PSR) to include project safety reports; updating cost management items, schedule, and tracking document; identifying risk; and generating project photos
* Review, approve and code the subcontractor and vendor invoices, as directed
* Lead and / or partner with DAVIS Superintendent to run subcontractor preconstruction, progress, and coordination meetings, including the issuance of meeting minutes, as directed
* Assist in the development of site logistics and sequencing diagrams; create the documents using proper software systems
* Assist in monthly project owner invoicing as required including subcontractor invoicing reviews, material invoicing review, budget management
* Assist and / or lead in the management of project closeout process with preparing and completing the job close out check lists, punch list process, collecting and issuing project close out documentation
* Gather documentation necessary to assist / execute financial closeout with owner, subcontractor and / or vendor disputes
* Take progress photos and save onto server; issue a photo report, as necessary
* Perform other duties as assigned
* Perform responsibilities with excellence in service, integrity and building relationships…