Operations Coordinator

Position Objective:

Provides support for various administrative and procurement tasks. Acts as a point of contact with management, program, and administrative staff regarding budget and property management. Provides guidance to staff on federal guidelines and procedures. Develops, maintains, and updates documentation, databases, and spreadsheets for personnel, budget, and travel actions. Prepares inventory and purchase requests and assists with property management. Coordinates with management and program staff on special projects.

Researches and proposes administrative procedures.

• Minimum education:
  
  Bachelors Degree

• Miscellaneous Business & Medical Administration

2. Meeting coordination

3. Meeting minutes/summary reports

5. Social Media, knowledge of the Federal Travel Regulation

7. Project management, website content management

8. Scheduling

9. Budget

• Share Point
• MS Office
• Concur
• Web Ex
• Work products and documents related to summarizing and coordinating incoming materials, composing correspondence requiring an understanding of technical matters.
  
  - Ad-Hoc
• Work products and documents related to coordinating the day-to-day office operations, including organizing and prioritizing of tasks, and responding to written communications.
  
  - Ad-Hoc
• Work products and documents related to arranging meetings and conference rooms; maintaining office records; maintaining calendars; updating websites; coordinating the conversion of paper documents to electronic files, timekeeping duties.
  
  - Ad-Hoc
• Work products and documents related to monitoring the day-to-day operations and assigned research projects within the CCRB.
  
  - Ad-Hoc
• Work products and documents related to facilitating scientific project meetings by setting agendas; following up on action items; managing meeting logistics; and following up on project timelines.
  
  -Ad-Hoc
• Work products and documents related to assisting with defining project scope, goals and deliverables for the various Special Projects outline as requested by Branch leadership.
  
  - Ad-Hoc
• Work products and documents related to assisting with tracking and analyzing project action items, progress, and report out to Branch leadership.
  
  - Ad-Hoc
• Work products and documents related to development of Branch and project strategic plans as outlined by Branch leadership.
  
  - Ad-Hoc
• Work products and documents related to developing, maintaining, and utilizing various administrative databases; compiling data and create and maintain slides for presentations.
  
  - Ad-Hoc
• Work products and documents related to updating and maintaining calendars/shared calendars for staff; establishing appointment priorities; coordinating meetings, workshops/courses; scheduling conference rooms.
  
  - Ad-Hoc
• Work products and documents related to maintaining office records; tracking, recording, and directing manuscripts to reviewers; maintaining branch file systems.
  
  - Ad-Hoc
• Work products and documents related to setting up and formatting spreadsheets to analyze information; coordinating the preparation of requests, memoranda, reports, forms, and mailings.
  
  - Ad-Hoc
• Attendance and participation at travel and training meetings - Ad-Hoc

• Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, leave authorizations, training requests, individual/mass mailings, correspondence, reports and various forms.
• Provide administrative, procedural and informational resource support; work with staff to coordinate program workflow.
• Work with staff on proofreading, recommending, interpreting, and/or implementing internal administrative policies and procedures.
• Coordinate meetings, workshops and courses for staff; schedule conference rooms.
• Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, Web Ex, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with…