Accounting Assistant

Job Description

Job Description

Position ***** We are looking for an experienced and detail-oriented Accounting Assistant with 1-2 years of experience to join our construction finance team. The Accounting Assistant will manage the timely processing of invoices, employee expense reimbursements, corporate credit card transactions, lien waiver tracking, and vendor relationships, supporting the accounting department in day-to-day AP functions.

Key Responsibilities

• Assist with accounts payable and accounts receivable processes, including invoice entry, payment posting, and expense tracking.
• Reconcile bank statements, vendor accounts, and credit card transactions.
• Prepare and maintain financial reports, spreadsheets, and records.
• Support monthly, quarterly, and year-end closing processes.
• Maintain filing systems (electronic and physical) for financial documents.
• Process employee expense reports and reimbursements.
• Assist with audits by providing requested documentation.
• Respond to inquiries from vendors, clients, and internal staff regarding billing and payment status.
• Perform general administrative duties such as data entry, scanning, and correspondence.
• Collaborate with the accounting team on special projects as needed.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree in accounting, finance, or related field preferred.
• 1-2 years of accounting or bookkeeping experience (internship experience accepted).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with accounting software (e.g. Sage, Hh2) a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with integrity.

Work Environment & Schedule

• Full-time, Monday-Friday, 8 AM - 5 PM.
• Office-based at the Rockville, MD office