Record Retrieval Specialist

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COMPANY INTRODUCTION Gemini’s vision and opportunity is to earn respect as the leading provider of ethical, quality legal support products and services to a growing number of attorneys and types of law. We deliver on our mission through principled, personal leadership. We embrace and meet our clients’ true needs by providing a safe, stable and competitive work environment where employees, clients and vendors enrich their community and themselves personally and professionally.

Description
COMPANY INTRODUCTION Gemini’s vision and opportunity is to earn respect as the leading provider of ethical, quality legal support products and services to a growing number of attorneys and types of law. We deliver on our mission through principled, personal leadership. We embrace and meet our clients’ true needs by providing a safe, stable and competitive work environment where employees, clients and vendors enrich their community and themselves personally and professionally.A

Little Bit About Us If you're looking for a rewarding career at a company with a supportive workplace culture and unlimited potential for growth, consider Gemini Legal. We are a dynamic, industry-leading, technology-based company headquartered in Rocklin, California. Gemini provides support services to California attorneys, collecting digital records and offering vocational counseling to injured workers. Our management team has an open-door policy, and our exceptional growth is credited solely to our team members and their dedication to collaborate, achieve and give back.

Success is celebrated and integrity is the essence of who we are. Ethical. Passionate. Smart. These three tenets drive our diverse team, and we welcome dedicated individuals to apply to join our work family.A Little Bit About The Position The Record Retrieval Specialist I’s purpose at Gemini is to effectively coordinate/schedule retrieval of confidential and time sensitive records from various locations.

As a member of the Record Retrieval department, Specialists are trained in research skills and specific workers’ compensation regulations which are used to educate locations and ensure timely retrieval of requested documentation. This position includes compliance with HIPAA and all other state and federal document security regulations.

• Location:
  
  Rocklin, CA/Hybrid-Remote
• Schedule:
  
  Monday-Friday, 8:00am-5:00pm
• Compensation: $19.23-$25.96 Per Hour

• Meet departmental quality and quantity metrics
• Demonstrate accuracy and consistency within work tasks
• Confirm receipt of Subpoenas
  • Contact the appropriate entities by phone/fax/email/mail
  • Maneuver between various systems to further conduct research
• Become familiar with statutes
• Ensure retrieval of records
  • Utilize all means available to ensure records are received in a timely manner
  • Schedule Gemini process servers to retrieve records
  • Maintain an organized calendar and work space
• Review invoices and process for payment
• Other job duties as assigned

• Education and/or experience:
  • High School Diploma or equivalent required
  • 1+ years of customer service or call center experience preferred
  • 1+ years of medical or legal office experience preferred
• Skills:
  • Advanced time management and organizational skills
  • Demonstrate discipline to follow all active processes to ensure standardization
  • Strong verbal and written communication skills
  • Presentation and public speaking
  • Ability to handle a high volume of work and function in a fast‑paced environment, on deadline
  • Self-motivated and directed, with keen attention to detail
• Technology:
  • Proficient using a computer, business phone, office software, video conferencing, and other computer programs including Google Workplace (Docs, Sheets, Calendar, Gmail, etc.)
• Other:
  • Exceptional teamwork

• Must be able to perform the essential functions of the position with or without accommodation, including, but not limited to:
  • Sitting for at least one hour at a time (total: 6-8 hours/day)
  • Keyboarding for extended periods of time (total: 4-6 hours/day)
  • Using a phone with…