Office Associate II Supervisor

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Department of Health and Human Services (DHHS)

Opening Date:
March 5, 2026

Closing Date:
March 18, 2026

Job Class Code: 6543

Grade: 15 (Admin Svcs)

Salary: $18.73 - $26.98 per hour
* * This is inclusive of a 2.50% recruitment and retention stipend

Position Number:

Location:

We have a current vacancy in our Rockland office.

Core Responsibilities:

In this position you will report to and perform a broad range of advanced administrative duties in support of the Rockland Office of Child & Family Services. You will supervise other office staff and will be responsible for overseeing the administrative duties of the Rockland office, working with a variety of staff to complete this work. To be successful you will need to exercise independent judgment and initiative in completing your daily duties and use discretion in processing confidential information.

Duties include, but are not limited to:

• Answering phone calls and directs inquiries and concerns to the Program Administrator and Supervisors from various families, resources, community agencies and constituents.

• Documenting meetings, notes, decisions and providing those to the Program Administrator Supervisors.

• Developing and maintaining databases, spreadsheets and workflow processes regarding critical OCFS processes and projects for the Program Administrator and Supervisors.

• Monitor and answering correspondence and emails for the Program Administrator and office staff.

• Assisting OCFS staff, constituents and consumers with concerns, reports, and compliance requirements.

Minimum Qualifications:

Training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and
2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of:
Office Assistant I, Office Assistant II, and Office Associate I.

The background of well-qualified candidates will demonstrate the following competencies:

• Exceptional oral and written communication skills.

• Exceptional organizational and planning skills.

• A demonstrated commitment to timely and efficient customer service skills.

• Ability to prioritize and multi-task in a fast-paced environment

• Skilled in the use of Excel, Outlook, Microsoft Word and other office technology/equipment.

Please submit a cover letter addressing your skills and/or prior experience in each of the areas above.

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Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The Office of Child & Family Services (OCFS), within DHHS is responsible for ensuring the safety, permanency and well-being of children and families through community networks, local resources, and life-long family connections throughout Maine.

Application Information:

For additional information about this position please contact Melinda Frappier ppier

To apply , please upload a recent resume…