Contracts Coordinator

Overview

William Charles Construction, a Mas Tec Company, is hiring a Contracts Coordinator to support our civil construction operations for all William Charles Companies. This role is responsible for issuing downstream subcontracts and purchase orders, managing document control, processing change orders, tracking insurance, and performing a variety of administrative tasks to support project delivery. The ideal candidate will have experience in a unionized, heavy civil environment and an understanding of construction documentation and compliance requirements.

This is an onsite position in our Rockford, IL office.

With more than a century of exceptional work on our resume, William Charles Construction remains guided by the pursuit of excellence. Our “Do it Right the First Time” work ethic has been the cornerstone of our business philosophy since 1892. With our broad background in heavy civil construction, environmental management and mining and materials production, we have the expertise to help our customers complete their most complex projects.

Mas Tec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our industrial expertise includes building products manufacturers, decarbonization, power generation facilities, manufacturing plants and mining. In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects and commercial buildings.

Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do.

Mas Tec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.

• Prepare, issue, and track downstream subcontracts, purchase orders, and related contract documents.
• Maintain document control systems, ensuring that all project documents are properly filed, updated, and distributed.
• Assist with the processing of change orders, including gathering backup, routing for approvals, and updating contract values.
• Coordinate with project managers, estimators, superintendents, and accounting to support timely and accurate documentation.
• Monitor and ensure subcontractor compliance with contract requirements, including insurance.
• Provide administrative support to support project needs.

• 2–5 years of experience in contract administration or document control, and administrative support preferably in civil or union construction environments
• High school diploma required

• Working knowledge of construction project workflows and compliance is highly preferred
• Proficiency with Microsoft Office (Word, Excel, Outlook, PDF Exchange); experience with document control or project management software is a plus
• Strong attention to detail, communication skills, and ability to manage multiple priorities
• Familiarity with prevailing wage or certified payroll is a plus
• Proven success building and maintaining internal and external relationships
• Outstanding written and verbal communication skills
• Excellent organizational skills

Financial Wellbeing

• Compensation - $28.00 - $30.00/hour, commensurate with experience
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependents care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident,…