Health Care Programs Office Assistant; Part Time Benefited Job Rock Springs area,Wyoming USA,Education / Teaching

Position: Health Care Programs Office Assistant (Part Time Benefited)

Win With a Career Move to Western.

At Western Wyoming Community College, one of America’s leading junior colleges, we believe employees are our most valuable resource
. We pride ourselves on our inclusive, growth-focused culture and our exceptional benefits package. For full-time employees, here are a few of the amazing benefits we offer:

Benefits

Employer paid contribution of 9.37% to your retirement plan with no waiting period. Who doesn’t love free money?
We cover 82% of costs related to health, dental and life insurance.
Generous leave time to support your work/life balance with paid holidays, sick leave and vacation time, 3 personal days, and two weeks off over Christmas break! Not to mention, you get time off at Spring Break and Friday’s off in the summer.
Have you ever wanted to take an art class? Interested in exploring entrepreneurship?
FREE
tuition for you, your spouse, and your dependents makes this dream a reality.
Access to amenities like our Children’s Center, Hay Library, aquatic center, fitness center, theatre and more.
When adventure calls, head out to the Flaming Gorge Reservoir, take a hike around Mustang Loop, surf the local sand dunes, or jump in the car and travel to Salt Lake City, Jackson Hole, or Laramie. For a map of our area, and links to activities and places, view westernwyoming.edu/outsider.

See where your career can take you when you come run with the Mustangs!

Under the direction of the Director of Nursing, assists in day-to-day operations of the School of Health Science (Nursing, Certified Nursing Assistant (CNA), Phlebotomy, and Medical Terminology) manages specific program activities, and coordinates services provided to students, clinical agencies, and outreach sites. Manages office duties to meet diverse needs of the Health Care programs. Acts as a resource for the school chair/director, faculty, staff, and students on issues related to the operation of the health care programs.

Primary

Duties and Responsibilities for Which This Individual Is Accountable

Performs office assistant duties for the School Chair/Director, and faculty members in meeting the needs of the health care programs by providing and/or coordinating office activities.

Promotes good public relations for the programs by receiving visitors, students, prospective students, faculty and staff; handles telephone, email, and in person inquiries.

Fields requests and concerns efficiently and timely in a positive manner; independently resolves as many as possible; and transfer others to the chair/director/faculty.

Assumes responsibility for the compilation, typing, formatting, copying and/or processing of correspondence and program forms.

Organizes exam scheduling. Coordinates multiple testing sites. Ensures passwords are sent to appropriate locations. Ensures proctoring agreements are in place and up-to-date.

Coordinates pre-entrance testing on campus and in outreach sites.

Creates and maintains a database for prospective nursing students. Works closely with Admissions and Advising and outreach sites to assure prospective students are in database and notified of online application availability and processes.

Coordinates and compiles student applications for qualification and ranking.

Assists with CNA and phlebotomy entrance requirements.

Coordinates student program onboarding and tracking of clinical requirements.

Assists coordinators with clinical onboarding. Provides attestation letters and other documents required by each clinical facilities each semester.

Maintains and manages confidential student records to meet program and clinical agency requirements.

Assists in assuring all publications for the programs are current, accurate, and consistent to meet accreditation requirements. Distributes publications to appropriate parties including web page.

Assures faculty credentialing and clinical requirements are current. Coordinates with School Chair to maintain SPOL for the programs, including updating certifications of faculty.

Works with director and coordinators on various surveys each semester: updating, distributing, and tracking.

Assists programs in gathering data for the Accreditation Processes.

Coordinates preparation for accreditation reports and site visits.

Assists the director with compiling annual reports to the Wyoming State Board of Nursing (WSBN) and the national nursing accreditation agencies.

Assists the CNA and phlebotomy faculty with compiling reports to the accrediting and licensing bodies.

Assists with publicity of program offerings and admission process locally and in outreach sites.

Maintains database of all clinical agencies, updates clinical agency contracts, submits contract to Vice President for signature.

Assists with the organization and scheduling of meetings. Records and maintains minutes from advisory board, school, and department meetings.

Supervises student worker.

Assists Nursing department in preparation of the pinning ceremony.

Assist director in tracking expenditures.

Initiates absence from campus (AFC)…


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