Payroll Specialist II

Payroll Specialist II

Finance
Rochester, NY – Hybrid
Full-Time Nonexempt: 40 hours

Put the CARE in your CAREER!

At CCSI, our mission is to activate possibilities for our customers and employees through collaboration, compassion, equity, and imagination. For more than 30 years, CCSI has been a leading non‑profit partner to local governments, schools, and community‑based organizations, helping them improve their business processes so they can focus on their missions. If you’re looking for a career with purpose that creates lasting change in the community, we encourage you to apply.

We are seeking a talented Payroll Specialist II to join our team of nearly 500 employees. The Payroll Specialist takes ownership of payroll operations and is responsible for all payroll related activities and data integrity necessary to ensure accurate and timely payroll processing including maintaining related human resources information, records, and reports. This position has high‑volume and daily interaction with CCSI employees, including senior management, and collaborates regularly with members of the accounting and human resources teams.

• Communicate with both internal & external customers in a professional manner and have the highest standard of customer service. Work to resolve items within the standard response window.
• Process bi‑weekly payroll, including imports from time‑entry system. Manage and perform all phases of the payroll process (timesheet import, leave time tracking, any and all payroll adjustments, etc.) prior to transmitting payroll to a third‑party processor.
• Accurately enter and maintain employee pay and deduction related information in the payroll system, including, but not limited to: garnishments, child support and liens, and HSA account information.
• Support greater HR team to ensure all payroll related adjustments are captured timely and accurately in each bi‑weekly payroll.
• Run payroll audit reports and review for discrepancies. Facilitate resolutions to any payroll errors.
• Assist in monitoring electronic timesheets, communicate with department supervisors about missed timesheets and/or corrections required.
• Assist greater Accounting team to reconcile payroll costs to project costs.
• Partner with benefits/wellness specialist to ensure the accurate and timely processing of benefit deduction adjustments.
• Provide service to all employees regarding concerns with payroll and benefits, research and troubleshoot inquiries.
• Collaborate with Accounting and Human Resources teams to reconcile payroll and general ledger.
• Provide timesheet entry training and guidance to new and existing employees.
• Maintain up‑to‑date knowledge of and compliance with Federal, State and Local payroll regulations and taxation, including those related to employee benefits.
• Assist and support various audits (Year‑End, ACA, Workers Compensation, 403(b), and Labor)
• Generate a variety of payroll reports to include monthly, quarterly, year‑end reporting, and ad hoc reporting for internal/external customers.
• Collaborate with the Essential Business Services team towards continual improvement of payroll operations and workflow efficiencies.
• Partner with Payroll Manager to build and maintain enterprise solutions for Payroll and Accounting.
• Use extensive knowledge in current systems to ensure smooth transition and implementation to future ERP systems.
• Perform other duties as assigned.

• A high school diploma/GED required. Associates degree in business or accounting is desired. Minimum 5 years of payroll administration/processing experience is preferred, or equivalent education and work experience (see CCSI's equivalency chart).
• Must have a solid understanding of the technical and full‑functionality of HRMS/Payroll systems; experience with Paylocity and Oracle Netsuite is highly desired (ADP Workforce Now, Paychex Flex, Ceridian Dayforce, Ulti Pro or other integrated HRMS/Payroll systems experience is acceptable).
• Fundamental Payroll Certification (FPC) a plus
• PHR (Professional in Human Resources) a plus.

• Satisfactory completion of all required background screenings.
• Respect the…