Talent Acquisition Coordinator

Overview

Schedule: Hours are typically Monday-Friday from 8:00am-5:00pm. Must be flexible to meet current and future business needs. This position is remote eligible for up to 40% of the time after successful completion of the training period. This position is located at the ESL headquarters in Rochester, NY.

ESL offers a competitive benefits package which focuses on providing a work life balance for all employees. Benefits include options such as a wellness program, family assistance plan, 401k with match, paid volunteer time and Learning & Development training among many others.

Hourly rate of pay: $31.1199. In addition to competitive pay and benefits, we offer an annual performance-based incentive that rewards eligible employees for their contributions to our success.

The Talent Acquisition Coordinator role is a professional entry level position on the Talent Management Team. The purpose of this position is to provide a high-touch, candidate-focused experience throughout the hiring process. The incumbent will provide coordination support to talent business partners, candidates, hiring managers, business leaders, and other HR team members. This role handles high-volume interview scheduling, conducts background checks for new hires, and performs heavy computer work within MS Office and an Applicant Tracking System.

Providing a positive overall experience for candidates and managers throughout the interviewing and recruiting process is essential.

• Provide administrative support and coordination to the Talent Acquisition team during the full recruitment life-cycle. Coordinate recruitment logistics, assist with maintaining the company’s applicant tracking system, and oversee the onboarding and background check process for new hires. Assist with other administrative support as assigned.
• Build and post position requisitions in recruiting system. Ensure details are accurate and appropriate approvals are received.
• Assist Talent Business Partners with advertising open positions at colleges or other online sites.
• Assist with sourcing candidates for various roles in the organization. Positions may include point of entry roles to more specialized, niche positions.
• Schedule and communicate details of the phone, Teams or in-person interview with the hiring team and candidate. Tasks include confirmation emails, itineraries and calendar invites, and interview details to the hiring team.
• Onboard the new hire to ESL once a candidate is selected and the position is offered by the Talent Business Partner.
• Manage background/employment checks. Verify responses in the background investigation system and maintain required tracking. Engage Talent Business Partner as needed.
• Provide a positive experience to candidates, talent acquisition team and hiring managers by communicating clearly, accurately and timely throughout the recruiting process.
• Act as point person for employment inquiries and route to appropriate Talent Business Partner as needed.
• Offer administrative support for the Student Employment Program and onboarding of temporary employees.
• Register the Talent Acquisition team for job fairs or networking events. May attend networking events or job fairs to connect with active job seekers.
• Process job changes as appropriate. Fulfill requests for referral cards and administration of employee referral payouts.
• Write and post new hire and job change announcements on ESL's intranet ESLtoday.
• Other projects and duties as assigned.
• Ensure HR administration is done efficiently, accurately and completely.
• Ensure integrity of applicant tracking system data, manage applicant workflow, candidate communication and candidate disposition.
• Use technology to streamline processes, reduce paper and minimize non-value-added work.
• Maintain record keeping and file maintenance once candidate is hired. Maintain Affirmative Action Outreach calendar. Prepare and present monthly or quarterly reports to the Talent Management Team. Manage SAFE Act process and other compliance needs.
• Increase knowledge and skills to provide value to ESL; works well as a member of the HR team, takes initiative to develop and expand HR knowledge, and contributes positively by meeting service expectations.

• Associates degree or equivalent experience. Equivalent experience may include scheduling, coordinating or planning work within tight deadlines.
• 2 years of experience in Human Resources or a related field. College coursework and/or internship may be considered toward experience as well as the equivalent experience mentioned above.
• PC proficiency in all Microsoft Office products; applicant tracking system (ATS) experience is a plus.
• Ability to maintain a high level of confidentiality.
• Ability to communicate professionally and effectively with diverse internal and external customers. Excellent written and verbal communication skills.
• Ability to work independently in a fast-paced, time-sensitive environment.
• Ability to…