HR Onboarding Coordinator

Description

We are Hiring! HR Onboarding Coordinator at Catholic Charities of the Diocese of Rochester, located at 1150 Buffalo Road, Rochester, NY. Full‑time, Monday–Friday, on‑site. Salary: $22.00–$24.00 per hour.

Catholic Charities of the Diocese of Rochester was founded in 1917 with a mission to build a just and compassionate society to advance the dignity of all people. It meets basic needs, advances economic security, pursues housing solutions, strengthens families and children, delivers compassionate mental health and addiction care, supports individuals with intellectual and developmental disabilities, welcomes immigrants and refugees, and more.

If you’re looking for an opportunity to express and explore your passion for helping others, then join a team that truly makes a difference DAILY, in people’s lives. Don’t miss out on being a part of something special!

The HR On‑Boarding Coordinator is responsible for managing the onboarding process for new hires, ensuring a smooth transition into the organization through effective coordination and providing support to the new hire, hiring manager and recruitment team.

• Oversee the entire onboarding process from the moment a candidate accepts an offer until they are fully integrated into the organization.
• Manage pre‑hire background check compliance, collecting applicable paperwork from each applicant and manually recording applicant data into all applicable websites, which may include but are not limited to:
  • NYS Justice Center Criminal Background
  • Mental Health Legal Services (MHLS) Screenings
  • Staff Exclusion List (SEL) Screenings
  • Authentica Criminal Background Screenings
  • State Central Registry Checks (SCR)
  • Department of Motor Vehicle and License Event Notification (LENS) checks
  • Educational Perspectives (EP)
  • Employee Credential Verification
  • Medicaid Exclusion Checks
• Ensure all required paperwork is completed accurately and filed in compliance with company policies, as well as any regulations and legal requirements.
• Collaborate with recruiters and hiring managers to prepare for new hires’ first day.
• Serve as the primary point of contact for new hires, addressing questions and concerns throughout the onboarding journey.
• Keep accurate records in the HRIS system and track the progress of new hires during the onboarding process.
• Coordinate orientation session by scheduling the new hire in an upcoming session, communicating to the hiring manager and ensuring each party receives the information and resources needed.
• Review onboarding documents for completeness including I‑9, E‑Verify, and work/education verification.
• Provide day‑to‑day HR customer service to employees of Catholic Charities.
• Assist in the maintenance of personnel files for all current and former employees in all divisions of Catholic Charities.
• Complete HR related compliance reports as needed (LENS/DMV, SCR, employee credential verifications, PPD’s, etc.) and follow‑up with departments/employees to ensure compliance.
• Assist in HR related audits and/or file reviews; track pending compliance issues for follow‑up.
• Assist with general filing of personnel records.
• Provide agency supervisors with employee personnel records when requested.
• Assist in completion of off‑boarding activities following standard processes, including removal of employee names from Justice Center and LENS websites.
• Maintain accuracy and integrity of employee data; ensure all personnel files are maintained either online or in hard‑copy files.
• Support other HR tasks in the absence of colleagues.
• Ensure all relevant HR practices and policies are being followed.
• Assist with special projects as requested.
• Provide general clerical duties including but not limited to assembling personnel files and providing general office filing and data entry.
• Provide minimal reference requests providing only date of hire/separation and job title.
• Ensure confidentiality of all employee information.
• Complete other duties as assigned.

• Competitive salary and 403(b) retirement plan
• Generous time‑off package and work‑life balance
• Comprehensive benefits package
• Supportive and collaborative environment
• Opport…