DHSES Program Administrator​/Trainee​/Trainee ; NY HELPS

Overview

The incumbent of this position will report to the Public Assistance Field Unit within the Office of Disaster Recovery Programs.

• Provide oversight for federal disaster assistance grants to repair and replace infrastructure and implement mitigation measures in future disasters.
• Coordinate assessments of damaged areas following emergencies and disasters.
• Understand federal regulations, policy, and guidelines related to the various disaster assistance programs to include the Robert G. Stafford Act, 44 CFR, 2 CFR, FEMA policy and guidance, U.S. Small Business Administration Disaster Assistance Program, Office of General Services procurement policies, Office of the State Comptroller policies, Division of the Budget policies, and related information as appropriate.
• Provide direct guidance to state agencies, local governments, and not-for-profit organizations on Recovery program objectives, strategies, rules, and regulations.
• Draft project narratives, identify expenses and review for eligibility and accuracy for reimbursement, and perform reconciliations of the same.
• Attend meetings with FEMA, state agencies, and applicants as needed.
• Develop and deliver training and presentations on Recovery programs in a wide variety of national or regional professional forums to peers, elected officials, local and non-profit organizations.
• Establish and monitor FEMA program deadlines and reporting requirements, and communicate regularly with FEMA, state, local, voluntary, not-for-profit organizations, and staff.
• May manage permanent, temporary and contractor staff to ensure consistency and quality of program administration and support.
• Support and staff active Disaster Assistance Centers and Federal/State Joint Field Offices and serve as a lead State Recovery program representative or in other leadership roles during active disasters.
• Travel may be required, including during evening and weekends, approximately 25% depending on mission and assignment. Possession and maintenance of a valid Driver’s License issued by the Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the position.
• Perform other duties and special projects as required.
• Work schedule may vary based on operational need.

Minimum Qualifications

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position.

This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level based on their experience and education.

• DHSES Program Administrator level requirements:
• DHSES Program Administrator Trainee 1 (equated to SG-14):
  Four years of qualifying experience.
• DHSES Program Administrator Trainee 2 (equated to SG-16):
  Five years of qualifying experience.
• DHSES Program Administrator 1, SG-18:
  Six years of qualifying experience.
• Required qualifying experience must be in one or more of the following areas:
• Administration of federal, state or locally funded grant programs
• Preparing and processing applications for disaster mitigation/recovery projects
• Processing requests for grant project payments and performing financial reviews required for final payment
• Damage assessment and identification of appropriate assistance funding programs
• Review of action plans or planning, organizing and coordinating disaster recovery programs involving local, state and federal agencies

Substitution: an associate degree can substitute for two years of qualifying experience; a bachelor's degree can substitute for four years of experience; a master's degree can substitute for five years of experience; and a doctorate can substitute for six years of experience.

Dependent upon qualifications, if appointed as a trainee, successful completion of a one-year or two-year traineeship leads to appointment as a DHSES Program Administrator 1, SG-18.

REASSIGNMENT/TRANSFER

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a DHSES Program Administrator 1 and are interested in reassignment OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law.

NOTE:

Employees on the Civil Service eligible list will be considered. If you are on the eligible list and not reachable, you may be eligible for another appointment method. You are encouraged to access GOT-IT on the career mobility website to determine transfer eligibility.

Additional Comments

NOTE:

Support of operations during times of emergency and disaster…