Asst Dir, Finance, School​/Dept

Overview

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening Worker Subtype:
Regular

Time Type Full time

Scheduled Weekly Hours 40

Department 400151 Urology M&D

Work Shift UR - Day (United States of America)

Range UR URG 116

Compensation Range $ - $

Note on compensation The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

As a member of the Senior Management group of the Department of Urology, the Assistant Director of Finance is responsible for all financial aspects for the Department. Oversees the overall financial operation and provides strategic financial guidance, forecasts and assessment of current and projected financial health to promote both the short- and long-term viability, including forecasting of future resources needed to timely and accurately complete current and anticipated projects.

Finance: 40%

• As a member of the Senior Management group in the Department of Urology, this position is responsible for all financial aspects for the Department that encompasses ~40M in fiscal activity annually.
• Oversees, develops, and monitors Operating and Capital Budgets for the Department, including SMH, URMFG, and SMD FAOs. Coordinates completion of the Annual Budgets communicating with leadership as needed. Provides ongoing monitoring of budget variances, explaining revenue and expense variances and corrective actions as required.
• Oversees the development of Business Improvement Plans (BIPs) for a wide spectrum of new initiatives, coordinating review by SMH, URMFG, and SMD Finance representatives prior to JOC presentation.

Compliance

• Reviews salary distributions monthly recommending adjustments to Team Leaders. Reviews time and effort records for each employee to ensure that salary costs are being charged accurately given activities performed by employees. Monitors study accounts to ensure substitution/corrections to alternative accounts occurs due to changes in activities or expiration of accounts. Responsible for ensuring proper tracking of salary against accounts.
• Presents financials and forecasts to Chair and Department Leadership. Provides financial oversight for all Urology accounts. On a monthly basis reviews all ledgers for accuracy with respect to revenues and expenditures. Recommends changes as necessary for the accounts and circumstances. Supervises the regulatory reporting and ensures compliance with University and government regulations and funding requirements.
• Oversees Research Administrator that invoices sponsor for activities in accordance with financial terms of contracts, tracks grant and supplemental payments due from commercial sponsors, foundations and other donors. Acts as a liaison with Accounts Payable, Purchasing, SMD Finance, URMFG, SMH, Internal Audit and other University Departments to ensure timely and accurate recording of financial and non-financial transactions.
• Oversees and approves procurement/purchasing functions for all accounts including reconciliation with University reports, problem resolution, and analysis of revenue and expense trends. Make recommendations to faculty and staff regarding compliance with University policies and procedures of Finance, Accounting, and procurement.
• Implements newly adopted policies.
• Interprets divisional/departmental and University policy for faculty, residents and staff.

Human Resources/Administrative 40%

• Drives process and administrative improvements – e.g., lead working groups, including Finance, HR, Administration, Recruiting, Staff Development and Training
• In collaboration with the Department HR Business Partner, provides guidance to faculty and staff on all aspects of personnel administration, including recruitment, hiring, supervision, performance evaluation and management, compensation, progressive discipline, termination, employee rights and privileges, sick leave and vacation, disability, and employee benefits. Manages, develops, and trains office Admin staff and manages prioritization and workload allocation.
• Oversees all human resource management for new and departing staff, nursing, faculty, and APPs. Also oversees all changes, revisions to Department of Urology staff, faculty, clinical and APPs (promotions, changes in working status, etc.)
• Hires, trains, & supervises, all team…