Business Administrator OSSEP Programs

Business Administrator OSSEP Programs

University of Rochester

601 Elmwood Ave, Rochester, New York, United States of America, 14642

1 week ago

Regular

Full time

40

400169 Offices for Medical Education

UR - Day (United States of America)

UR URG 108 H

$24.91 - $34.87

Under minimal direction and guidance from the Associate Director of Student Support and Enrichment Programs, the OSSEP Administrator manages daily operations of medical student support programs. This role requires independent judgment, decision‑making, and initiative, serving as a vital liaison among students, faculty, administration, the Office of Medical Education (OME), national organizations, and other academic institutions. The position emphasizes confidentiality, compliance, program evaluation, significant financial oversight, and effective communication.

• Establish and maintain processes utilizing Workday, Box, MedSIS, and Blackboard to track and manage compliance and support for medical student affinity groups, wellness initiatives, career counseling programs, interim progress, and logistical matters.
• Collaborate with the Associate Director of Student Support and Enrichment Programs to implement and support ongoing program evaluation, including event coordination, budgeting, surveys, communication with affinity and identity group leaders, data collection dissemination to senior leadership, and implementation of action‑based improvements.
• Supports the Associate Dean of Student Affairs and the Associate Director of OSSEP with the submission, tracking, implementation, and renewal of grants related to student support initiatives.
• Manage and track budgets for affinity and identity groups, medical student emergency support, wellness and resilience initiatives, AMA, and AAMC student groups, and career development programs.
• Process and track reimbursement requests for affinity and identity groups, wellness and resilience programs, AMA, and AAMC activities.
• Coordinate travel logistics for medical student affinity groups, AAMC, and AMA student travel.
• Maintain an “open‑door” policy to screen, resolve, and direct student questions, problems, and needs, while continuously improving administrative procedures and meeting deadlines.
• Organize and facilitate student support meetings in collaboration with the Associate Director of Student Support and Enrichment and the Associate Dean for Student Affairs.
• Build and maintain relationships with academic program directors and departments to support the School of Medicine’s educational mission.
• Manage the Specialty Advisor Database and coordinate medical student check‑in meetings during residency processes.
• Coordinate and manage the Mock Residency Interview Program.
• Manage and produce the monthly medical student career counseling newsletter.
• Coordinate and support the monthly medical student Wellness and Resilience committee meetings and all related activities.
• Manage and produce the monthly Wellness and Resilience newsletter.
• Maintain websites related to OSSEP’s student support programs.

• Partner with the Associate Director of Student Support and Enrichment Programs to manage department finance, including tracking expenditures and reconciling accounts.
• Collect data and track budgets for grants related to student support. Assist the Associate Director of Student Support and Enrichment and the Associate Dean of Student Affairs submit expenditure and programmatic reports for grant use.
• Administer medical student gifts, including those for affinity groups, student support, wellness, career counseling, and national organization support (AAMC and AMA).
• Monitor budget adherence and accuracy through Workday (UR Financials), reconcile monthly ledgers, and analyze financial reports.
• Prepare purchase justifications, review invoices, requisitions, and supply records.
• Establish expense distribution guidelines, approve purchases, and manage vendor relations (venues, caterers, etc.) for student events with budget considerations.
• Process expense…