Dept Coordinator, CRNA Program

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

255 Crittenden Blvd, Rochester, New York, United States of America, 14642

Worker Subtype:
Regular

Full time

40

600221 SON Staff/Education Programs

UR - Day (United States of America)

UR URG 106 H

$21.36 - $29.90

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

The Department Coordinator provides comprehensive administrative, operational, and academic support to the Certified Registered Nurse Anesthetist (CRNA) Program within the School of Nursing. This position plays a vital role in supporting program development, clinical placements, COA accreditation readiness, faculty coordination, student operations, and day-to-day management of the CRNA program office. Working collaboratively with the Program Director, Assistant Program Director, faculty, and the Education administrative team, the Coordinator ensures efficient program operations and compliance with School, University, and Council on Accreditation (COA) standards, policies, and procedures.

This position requires professionalism, sound judgment, attention to detail, strong organizational skills, and frequent interaction with students, faculty, staff, academic leaders, clinical partners, and medical center stakeholders. The role functions within an innovative, high-performance culture focused on continuous program improvement, regulatory compliance, and excellence in nurse anesthesia education.

• Serve as the primary administrative contact for the CRNA Program, supporting the Program Director, Assistant Program Director, faculty, and students.
• Manage day-to-day office operations, including scheduling meetings, maintaining calendars, processing reimbursements, ordering supplies, travel arrangements, and correspondence.
• Coordinate logistics for key program events such as orientation, advising sessions, simulation activities, clinical onboarding sessions, and capstone project presentations.
• Maintain accurate and confidential student and faculty records in compliance with FERPA, COA Standards, and institutional policies.
• Assist with purchasing, contracts, financial tracking, and budget processes in collaboration with the Education Finance team.
• Maintain CRNA-specific sections of student, faculty, and clinical handbooks.

• Oversees all clinical education data systems, including SONDB, CORE, and ACEMAPP, ensuring the accuracy and integrity of student, preceptor, and clinical site information. Collaborates with Program Director and IT teams to refine tracking systems that support COA requirements, program assessment, and accreditation reporting.
• Manages the ACEMAPP clinical placement process, including determining semester placement needs, submitting placement requests, monitoring approvals or changes, verifying student compliance, and ensuring all student information is current. Coordinates distribution of eRecord access instructions and required training.
• Directs student clinical compliance operations, maintaining records of site-specific requirements, communicating expectations to students, and ensuring missing or outdated documentation is resolved before clinical rotations begin. Maintains up-to-date files of facility requirements and onboarding standards.
• Coordinates administrative aspects of clinical education, including clinical site agreements, onboarding documentation,…